Office Manager

About the role

We're looking for an Administrative Assistant / Office Manager to keep our office running smoothly and give our engineering team dedicated logistical support. You'll split your time between company-wide office management and hands-on coordination for engineering leadership and the broader engineering team.

Responsibilities

• Office management:
  • Keep the office running: manage supplies, mail, deliveries, vendor relationships (cleaning, catering, maintenance), and front-of-house duties like greeting visitors and candidates.
  • Own facilities logistics: desk assignments, seating changes, conference room upkeep, equipment/furniture ordering, and troubleshooting building or vendor issues.
  • Manage office budget line items: process invoices, track expenses, and negotiate with vendors and service providers.
  • Plan company-wide events, all-hands meetings, holiday parties, and offsites, handling logistics from venue to catering to A/V.
• Support new-hire onboarding company-wide: workspace setup, welcome logistics, and first-week scheduling in partnership with People Ops.
• Engineering support:
  • Manage calendars for engineering leadership: schedule 1:1s, team syncs, brown-bags, all-hands, and cross-functional meetings, resolving conflicts proactively.
  • Cook up interview loops for engineering candidates: scheduling panels, booking rooms/video links.
  • Own equipment and account provisioning for new engineers, and track software licenses, tool subscriptions, and vendor renewals used by the engineering team.
  • Organize engineering offsites, team events, and travel for conferences (flights, lodging, registration) within budget.
  • Maintain lightweight documentation: team rosters, on-call rotations, meeting notes/action items, and shared drives or wikis used by engineering.
  • Act as a liaison between engineering and other departments (Finance, People Ops, Facilities, IT) to keep requests moving without engineers needing to chase them.
  • Support engineering leadership with correspondence, presentation prep, and light project coordination (e.g., tracking roadmap deliverables).

Qualifications

• A genuine can-do attitude: you say "I'll figure it out" instead of "that's not my job."
• A real love of learning: you're energized by picking up new tools, processes, and responsibilities.
• Strong organizational skills and high attention to detail.
• Clear, friendly written and verbal communication.
• Comfortable juggling multiple tasks and shifting priorities in a fast-paced environment.
• A proactive, ownership mindset: you notice what needs doing and do it without waiting to be asked.
• Comfortable with hands-on, sometimes repetitive work, and no task feels "too small."
• Proficiency with Google Workspace and Slack.
• Available and excited to be in our San Francisco office.
• Interest in AI, startups, or emerging technology.

Benefits

• Comprehensive Health: Premium health, dental, and vision coverage.
• Future Planning: 401(k) retirement plan with a competitive company match.
• Office Perks: Daily catered breakfast and lunch, plus a fully stocked kitchen with snacks and drinks to keep you fueled throughout the day.