Office Manager

Responsibilities

• Developing intra-office communication protocols
• Streamlining administrative procedures
• Inventory control
• Office staff supervision and task delegation (at some locations)
• Organizing office operations and procedures
• Preparing payroll
• Controlling correspondence
• Designing filing systems
• Reviewing and approving supply requisitions
• Assigning and monitoring clerical functions
• Defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Planning and implementing office systems, layouts, and equipment procurement
• Establishing standards and procedures for office policies; measuring results against standards; making necessary adjustments
• Scheduling and assigning employees; following up on work results
• Reviewing and analyzing special reports; summarizing information; identifying trends
• Recruiting, selecting, orienting, and training employees
• Coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
• Attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
• Accomplishing related results as needed (contributing to team effort)
• Serving as a coach and mentor for those in Administrative positions (no supervisory responsibilities)

Qualifications

• Associate degree preferred or 2 years of solid equivalent job experience
• Proficiency in Microsoft Office suite
• Experience with scheduling, budgeting and payroll
• Advanced computer skills
• Supply management experience

Skills

• Excellent written and verbal communication skills
• Good written and verbal communication skills needed for interactions with grieving families, co-workers, and other stakeholders to generate accurate, timely responses to questions and requests in a calm, professional manner
• Collaborate easily with co-workers, keep shared information up to date, and work well independently and on projects; and works with other departments as needed
• Shares viewpoints and information openly and listens attent