Office Manager

About the role

At JC Davis Ventures, LLC dba JC Davis Power, we keep work moving with smart, reliable solutions that allow our people and our partners to stay safe, focused, and ahead. We’re a full-service jobsite operations partner, delivering and maintaining temporary power, climate control, and tower lighting. The Office Manager is the person who makes sure our operations keep pace with the crews in the field. This is an onsite, full-time role that owns the administrative backbone of our operation.

Responsibilities

The Office Manager will be responsible for a variety of tasks, including:

• Fleet Administration: keeping our vehicle fleet registered, inspected, and road-legal; maintaining accurate, organized records for each vehicle; coordinating state inspections; managing toll accounts; and handling local errands tied to fleet and company paperwork
• Safety and EHS Support: partnering with our Director of EHS to keep the administrative side of our safety program airtight; entering and maintaining training records; tracking required trainings, certifications, and licenses; and keeping safety documentation organized and audit-ready
• Office and Facilities: owning facility vendor relationships; tracking facility and office costs; setting up and organizing the space for training sessions and meetings; assessing what the space needs to run efficiently; and coordinating team lunches and onsite events
• Mail and Document Handling: checking, sorting, and distributing incoming mail; scanning, filing, and organizing documents; and handling outgoing mail and shipments
• General Administrative Support: providing day-to-day administrative support to operations leadership; building and owning a clear, consistent file structure; maintaining organized physical and digital filing systems; and taking on special projects and additional administrative duties

Requirements

We are looking for someone with:

• 5+ years of administrative experience, with readiness to own a role rather than just execute tasks
• Highly organized and deadline-driven, able to track many moving pieces without letting anything fall through
• Comfortable learning and working in software systems, and solid with Excel or Google Sheets
• Clear communicator who follows through and is not shy about chasing people down when something is due
• Handles sensitive information with discretion
• Seasoned and self-directed, comfortable in a fast-moving, growing company where processes are still being built
• Valid driver’s license and comfortable running occasional local errands
• Able to work onsite full-time in Elgin, TX

Experience with vehicle fleet administration, DMV/county registration processes, or DOT recordkeeping is a plus. Experience managing office operations or facility vendor relationships is a plus. Exposure to safety or EHS recordkeeping, or training management systems such as HSI, is a plus.

Benefits

We take care of our team so you can take care of the work. Our benefits include:

• Health & Wellness – 100% Company-paid medical coverage premiums for you and your family, plus dental and vision options available
• Company Paid Group Life Insurance
• 401k – plus 4% matching
• Time Off – Flexible PTO
• Supportive Culture – Safety-first mindset, people-first values, and a team that looks out for one another