Office Manager

Key Responsibilities

• Oversee the day-to-day operations of our headquarters office, supporting a growing team of approximately 50 employees.
• Maintain a professional, welcoming, and organized office environment, including shared workspaces, kitchens, conference rooms, and common areas.
• Manage office supplies, equipment, furniture, mail services, shipping and receiving, and vendor relationships while monitoring costs and inventory.
• Serve as the primary point of contact for building management, service providers, and facility vendors to coordinate office maintenance and improvements.
• Cook up office moves, workspace setups, and onboarding logistics in partnership with IT and other internal teams.
• Manage the company's nearby corporate apartment, including maintenance, supplies, cleaning services, and vendor coordination.
• Partner with the Health and Safety team to help maintain a safe, secure, and compliant workplace.
• Cook up meetings, interviews, employee events, office activities, and other special projects from planning through execution.
• Prepare conference rooms, coordinate catering, and ensure meeting technology is ready for both in-person and virtual meetings.
• Welcome employees, visitors, candidates, and clients while providing a positive first impression of INTERA.
• Aid in employee travel arrangements, including hotel and rental car reservations, as needed.

Required Qualifications

• 2-4 years of experience in office management, workplace operations, administrative support, or a leadership role in hospitality or a service-oriented environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and Adobe.
• Excellent interpersonal, verbal, and written communication skills.
• Self-motivated with the ability to work independently while collaborating effectively with employees across the organization.
• Strong organizational and time-management skills, with the flexibility to adapt to changing priorities.
• Strong critical thinking, problem-solving, and decision-making skills, with a commitment to continuous process improvement and maintaining confidentiality.
• Comfortable performing a variety of physical and hands-on tasks, including setting up meeting and event spaces, transporting office supplies and materials, and supporting the day-to-day needs of an active office environment.

About INTERA & Our Benefits

INTERA is a Top Workplaces USA 2025 award winner! Founded In 1974, INTERA Has Grown Into An International Geosciences And Engineering Consulting Firm That Helps Clients Make Informed Business Decisions, Mitigate Risk, And Drive Optimal Outcomes In a Multitude Of Industries. Building And Sustaining a Strong Company Culture Is At The Heart Of INTERA’s Practice Of Good Stewardship. We Strive To Foster An Environment Where People Love The Work That They Do And The Place That They Work Because We Believe That Our Employees Are Our Most Valuable Asset. As An Employee-owned Company, We Are Committed To Investing In Our People’s Needs For Security, Health, And Well-being With Medical, dental, and vision insurance that includes a free health plan option for employee-only coveragePaid parental leave – up to 12 weeks for birthing and non-birthing parentsGroup term life and accidental death and dismemberment insurance, short-term and long-term coverage – paid 100% by the companyPaid holiday, vacation, and sick timeOpportunities for stock ownershipPerformance-based bonuses and award programs for technical paper publication and employee referralsCareer coaching instead of performance evaluationsTuition reimbursement, financial assistance for professional licensure and registration, and one paid membership to a professional societyPet insurance, LegalShield, IDShield, and more These are just some of the reasons why many of our employees have spent 10 to 25 years at INTERA. We love what we do, and it shows.