Office Manager

About the role

The Office Manager plays a critical role in supporting the administrative and operational success of our site. This role is responsible for managing vendor relationships, procurement, billing, payroll support, employee engagement, and compliance documentation.

Responsibilities

• Perform a variety of administrative tasks to ensure smooth day-to-day operations
• Manage procurement activities including purchase orders, vendor setup, and invoice tracking
• Maintain supply inventory and cost controls for office and operational materials
• Serve as the main point of contact for external vendors and maintain up-to-date vendor directories
• Support payroll processing by collecting, verifying, and submitting employee data to ensure accuracy and timeliness
• Cook up employee engagement activities and site-level events that support company culture and values
• Aid in preparing documentation and reports for audits, including CID and compliance-related processes
• Maintain organized filing systems for both Operations and HR, ensuring easy access to critical documents
• Uphold safety policies and Good Manufacturing Practices (GMP) standards at all times
• Provide administrative support to site leadership and contribute to cross-functional coordination efforts

Requirements

• Minimum Qualifications: Associate degree or equivalent combination of education and relevant experience, 3+ years of administrative or office management experience in a logistics, warehouse, or distribution setting, 3+ years of experience in billing, accounts payable, or financial reporting, advanced proficiency in Microsoft Excel, including pivot tables and formula creation, highly organized with excellent attention to detail, strong written and verbal communication skills, comfortable working independently and collaboratively within a team, ability to prioritize and adapt in a fast-paced, dynamic environment
• Preferred Qualifications: Bachelor’s degree in Business Administration, Accounting, or a related field, experience with ReqLogic or other procurement software, background in coordinating employee engagement or CSR programs