Office Manager

About the Role

As the Office Manager at ICEYE, you will serve as the organizational anchor for our leadership team and workplace. This role requires balancing executive support with seamless day-to-day office operations, ensuring the leadership team operates efficiently and the workplace runs smoothly. You will be the primary point of contact for internal and external stakeholders, managing a range of administrative responsibilities in a dynamic, fast-paced environment. This is an opportunity to shape our workplace operations and culture as we expand, collaborating with team members across the country.

Responsibilities

• Office Operations & Management (70%)
  • Oversee daily physical workplace operations, ensuring a clean, safe, fully stocked, and welcoming environment.
  • Vet all guests (US citizen vs. Foreign National checks) before granting access to secure areas, serving as the first line of defense for visitors and security policy.
  • Serve as the primary liaison for property management, facilities maintenance, and external vendors.
  • Manage procurement of office supplies, equipment, and snacks within an assigned budget.
  • Coordinate internal workplace logistics, including desk seating maps, office space optimization, and safety protocols.
  • Lead logistics for team events, meetings, happy hours, and external guest hospitality.
  • Assist with workplace onboarding, preparing workstations and company materials for incoming hires.
• Executive Support (30%)
  • Manage complex calendars, scheduling internal/external meetings across time zones while protecting executive focus time.
  • Coordinate seamless domestic and international travel itineraries, including flights, lodging, and ground transit.
  • Act as a professional gatekeeper, vetting incoming communications, emails, and messages to prioritize critical matters.
  • Reconcile monthly corporate credit card statements, collect receipts, and ensure expenses are properly coded to the correct department budget.

Requirements

• Experience: 3+ years of combined experience as an Office Manager, Executive Assistant, or Operations Coordinator.
• Technical Skills: Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

• Exceptional verbal and written communication skills with a refined professional demeanor.
• Absolute integrity when handling highly confidential, proprietary, or personal information.
• High emotional intelligence, sharp problem-solving skills, and a proactive "no task too small" attitude.
• Proven ability to stay calm under pressure and pivot quickly in a fast-paced environment.

Pay

The estimated base salary range for this role is $75,000 - $90,000, depending on experience.

Benefits

• Health coverage
• Flexible PTO
• Friendly work environment
• Additional fun perks

Physical Requirements

This position primarily works in an office environment and requires:

• The ability to sit or stand for long periods and frequent walking.
• Daily use of a computer, phone, office equipment, and other digital devices.
• Occasional travel by car, plane, train, bus, vessel, or metro; ability to operate a motor vehicle and maintain a valid Driver’s License or navigate public transportation.
• The ability to read and respond to inter-office communications and participate effectively in meetings.
• Physical tasks such as lifting up to 50 lbs., pulling, pushing, carrying, handling, reaching, stooping, kneeling, or crouching.
• Mental demands including prolonged concentration, reading comprehension, and interpretation of concepts and ideas.

Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of the job unless such accommodations would cause undue burden.