OFFICE MANAGER
Hinds County School District · Jackson, MS · 2 mo ago
AdministrativeFull-time
Qualifications
- Minimum high school education with further training in secretarial skills
- Strong public relations skills
- Ability to handle multiple office assignments
- Proficiency in typing
- Must be able to pass a typing (40 wpm) and proofreading test
- Computer and word processing skills
- Proficiency in oral and written communication
- Loyalty and discretion
- Clerical duties as assigned
- Proficient in the use of voicemail and e-mail
Essential Functions
- TYPES CORRESPONDENCE INCLUDING MEMORANDA, LETTERS, AND REPORTS
- ANSWERS AND DIRECTS TELEPHONE CALLS FROM PRINCIPALS, TEACHERS, PARENTS, AND THE GENERAL PUBLIC
- RESPONDS TO COMPLAINTS AND REQUESTS FOR INFORMATION
- PROCESSES INCOMING REQUESTS FOR INFORMATION AND ASSISTANCE
- Maintains ACCURATE AND COMPLETE records and reports
- OPERATES A VARIETY OF OFFICE EQUIPMENT INCLUDING PHOTOCOPYER, FACSIMILE MACHINE, AND COMPUTER
- COLLECTS AND PREPARES PAYROLL INFORMATION
- PROCESSES FORMS AND INTERNAL PAPERWORK
- TYPES AND COPIES FORMS, REPORTS, AND OTHER DOCUMENTS
- PREPARES SPECIAL REPORTS RELATED TO ASSIGNED AREA OF RESPONSIBILITY
- CORRELATES ACTIVITIES WITH OTHER DEPARTMENTS, SCHOOLS, THE PUBLIC, AND OUTSIDE AGENCIES
- EXHIBITS PROFESSIONALISM IN ALL ON-THE-JOB INTERACTIONS
- INPUTS AND RETRIEVES DATA AND TEXT, INCLUDING STI AND MSIS DATA AS ASSIGNED
- ORGANIZES AND MAINTAINS DISK STORAGE AND FILING
- PERFORMS OTHER RELATED DUTIES AS REQUESTED OR ASSIGNED
- ASSISTS IN THE FOSTERING AND PROMOTION OF A POSITIVE SCHOOL CLIMATE
- Maintains a PROFESSIONAL demeanor during all interactions between colleagues, parents, students and administration