Office Manager
About the role
You'll be the person who makes Hearth's NYC office actually work — stocked, presentable, and running smoothly every day. You'll be the first face people see when they walk in, whether that's a new hire, an investor, or the CEO himself. You’ll manage vendors as office repairs and upkeep needs arise. You’ll support the exec team with scheduling in office and off-site events planning. As we keep growing our New York team, you'll help figure out how the space itself needs to evolve to keep up.
What You'll Do
- Keep the kitchen and office stocked with food, drinks, and supplies so the space is always ready
- Find, vet, and manage vendors for repairs and upkeep — and negotiate a fair price
- Greet and welcome everyone who walks in, from new hires to business meeting attendees
- Handle food and logistics for office events, from team happy hours to engineering off-sites
- Receive and sort packages and deliveries
- Schedule company meetings, in-office events, off-sites, and other events
- Help the team navigate a growing NYC office footprint, including figuring out desk logistics as more people join
Who You Are
You've managed an office, supported as an EA or PA, or worked front-of-house in hospitality — and you know what it takes to make things look effortless for everyone else. You already have people you can call — a painter, an electrician, someone who fixes doors — and you know how to get quality work done fast. You're organized and detail-oriented by nature, and you don't wait to be told what needs to happen next.
What We're Not Looking For
If you need clear direction before acting, get thrown off when priorities shift quickly, or expect someone else to handle the parts of the job that aren't glamorous.