Office Manager

Greener Turf Management is a growing construction and landscape management company based in the Northeast and Mid-Atlantic regions. We utilize advanced machinery to efficiently complete projects, offering competitive compensation and comprehensive benefits.

About the role

The Executive Office Manager plays a crucial role in ensuring the smooth operation of our organization. This position supports executive leadership, manages financial administration, and coordinates business activities across various departments.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, correspondence, and business documents
• Cook up executive communications and follow up on key initiatives
• Handle confidential company information with discretion
• Oversee daily office operations and administrative staff
• Develop and maintain office systems, procedures, and workflows
• Cook up communication between office personnel, project managers, field crews, subcontractors, and clients
• Maintain company records, licenses, permits, and compliance documentation
• Manage company financial records using QuickBooks Online
• Process accounts payable and accounts receivable
• Generate invoices, customer statements, and collections follow-up
• Reconcile bank and credit card accounts
• Track job costing and project expenses
• Prepare financial reports and assist ownership with budgeting and forecasting
• Cook up coordination with external accountants and payroll providers
• Aid in employee onboarding and personnel records
• Support payroll processing and timekeeping review
• Maintain employee files and compliance documentation
• Cook up benefits administration and employee communications
• Aid project managers with administrative support and project tracking
• Cook up vendor relationships, purchasing, and subcontractor documentation
• Monitor contract paperwork, certificates of insurance, and project-related records
• Track project deadlines and provide progress updates to leadership

Requirements

• 5+ years of office management, executive assistant, operations management, or administrative leadership experience
• Minimum 3 years of hands-on experience with QuickBooks Online
• Strong understanding of accounting principles, bookkeeping, and financial reporting
• Experience with accounts payable, accounts receivable, and bank reconciliations
• Excellent organizational, communication, and problem-solving skills
• High level of professionalism and confidentiality
• Strong proficiency in Microsoft Office and Google Workspace
• Experience in the construction, landscaping, property management, or related trades industry
• Experience with job costing, project accounting, and contractor documentation
• Familiarity with CRM, project management, and scheduling software
• Associate's or Bachelor's degree in Business Administration, Accounting, or related field
• QuickBooks Online Expert-Level Proficiency
• Financial Reporting & Budget Tracking
• Job Costing & Project Accounting
• Payroll Administration
• Vendor & Subcontractor Management
• Contract & Compliance Tracking
• Process Improvement & Office Leadership
• Customer Service Excellence

Qualifications

• Highly organized professional with strong QuickBooks Online expertise and experience supporting construction or landscape operations

Benefits

• Health Insurance
• Paid Time Off
• Paid Holidays
• Retail Plan
• Professional Development

Pay

$65,000–$80,000+ (Based on Experience)

Schedule

Full-Time