Office Manager

Responsibilities

• Ensure clients and other visitors experience a professional, welcoming, and friendly reception, both in person and on the phone.
• Answer the Garda main phone lines and direct calls as appropriate.
• Aid and temporarily back-up to other support staff in the office.
• Receive, sort and forward incoming mail and deliveries.
• Cook up and manage outgoing mail services or shipping.
• Coordinate and manage the ordering, receiving, stocking and distribution of office & breakroom supplies.
• Provide coordination and logistical support for meetings (assist with scheduling, room reservations, video requirements, meeting materials/presentation prep, catering).
• Manage local conference room calendars, meeting requests and catering requests for the office.
• Ability to lift and move office supplies and packages (up to 25 lbs).
• Liaise with the global admin support team to coordinate tasks and deliverables as assigned.
• Ensure standardized admin processes, cost effective office management, event planning, etc.

Qualifications

• Four-year college degree preferred.
• Minimum of 2 years previous administrative/office support experience in a corporate environment.
• Strong attention to detail.
• Ability to prioritize and multi-task appropriately.
• Strong computer skills (Microsoft Office).
• Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
• Excellent telephone etiquette and demonstrated ability to deal professionally with a variety of people at all levels internally and externally.

Benefits

The Team The Global Admin team plays an integral role in supporting the success of Garda's various operational functions and client-service businesses. Behind the scenes of every big meeting, internal group function, and deadline met is the admin team who ensures each detail is meticulously handled. Our team members work collaboratively and apply their specialized knowledge and experience to help deliver the best service to Garda's employees and clients.

Pay

Base Salary for this role is expected to be between: $55,000—$65,000 USD