Office Manager
Flow · Bay Harbor Islands, FL · 2 mo ago
On-siteAdministrativeFull-time
Responsibilities
- Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials
- Manage vendor relationships for cleaning services, supplies, plants, and repairs
- Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)
- Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored
- Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
- Aid in HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
- Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design
- Other various/ad hoc administrative duties as needed
Requirements
- 2+ years of experience in administrative support, operations or hospitality
- Strong communication and organizational skills
- Comfortable managing vendor relationships and event support
- Warm, approachable demeanor with a proactive mindset
- Ability to multitask and prioritize in a fast-paced, dynamic environment
- Familiarity with basic IT tools and comfort collaborating across departments
Qualifications
- Proven ability to manage vendor relationships and event support
- Excellent organizational and communication skills
- Ability to handle multiple tasks simultaneously
- Positive and professional demeanor
Skills
- Event planning and coordination
- Vendor management
- Office maintenance and repair
- Onboarding support
- Collaboration across departments
Benefits
- Comprehensive health and wellness benefits
- Paid time off and holidays
- Retirement plans and FSA options
- Employee discounts and wellness programs
Pay
Compensation is commensurate with experience.
Schedule
The role is based full time at Flow's Miami HQ in the Bay Harbor Islands, FL.