Office Manager

Responsibilities

• Ensure the smooth running of the office's everyday life in all its aspects such as: managing visitors and guests, mailing, deliveries, parking, arranging cleaning crew, procurement payment processing, facilitating communication to staff about office-related changes and updates, managing office badges, etc.
• Manage inventory in our offices and order all supplies, such as kitchen, office, cleaning supplies, and manage grocery orders.
• Manage the relationship with various suppliers and service providers.
• Provide administrative support for Fiverr’s remote US employees and Orlando Workspace, such as mailing onboarding/offboarding kits, arranging office/conference space, ordering catering, etc.
• Oversee the office’s ongoing maintenance- managing the vendors that provide services for cleaning, AC, waste disposal, recycling, etc.
• Ensure the office meets health and safety requirements and that facilities comply with US regulations.
• Manage logistics of office reorgs/moves.
• Manage the US office budget and ensure accurate and timely reporting.
• All other tasks and duties as assigned.
• Manage employee engagement calendar, organize seasonal decor/catering in alignment with the calendar
• Coordinate in-office and off-site events/holidays for NYC and ORL
• Cook with travel director, hotel reps to provide efficient visitor experience

Requirements

• At least 2 years of experience in the field of Office Administration
• Availability for a full-time position in the office (M-F in office) and flexibility in staying late hours as needed.
• Experience in event planning and leading employee engagement events from start to finish
• Exceptional organizational skills, attention to detail and high standards, ability to multitask and prioritize work tasks
• Highly organized and responsive.
• Excellent customer service personality with a can-do attitude.
• Ability to work in a highly demanding, fast-paced environment.
• Great communication skills and the ability to convey messages clearly and concisely.
• Ability to work both as a team player and independently.
• Proactive and highly motivated with a strong work ethic and goal-oriented approach.