Office Manager

About the role

This role combines Office Manager responsibilities with Executive Assistant support for one C-level executive (Chief People Officer). The right candidate will be the go-to person for keeping the Hoboken office running efficiently day to day, while also providing dedicated, high-touch support to a senior executive. This position is based in the office five days a week, as many of the responsibilities require an on-site presence. The ideal candidate takes ownership of both sides of the role without needing much oversight.

Location: Hoboken, NJ (HQ) — on‑site 5 days a week. Reports to: Chief People Officer. Employment type: Full‑Time.

Responsibilities

• Office Operations Management: Oversee all aspects of daily office operations, including supplies, equipment, and general facilities upkeep; serve as the primary point of contact for office-related needs and requests from employees.
• Kitchen & Pantry Management: Keep the office kitchen stocked and organized, including re‑stocking the fridge, snacks, coffee, and other pantry items; place recurring and ad hoc orders for kitchen supplies; ensure the kitchen area stays clean and well‑maintained.
• Event Planning: Plan and execute company events, team meetings, offsites, and celebrations; coordinate logistics including venue, catering, materials, and scheduling.
• Resource Management: Maintain inventory of office supplies and equipment; coordinate repairs, replacements, and vendor service calls as needed; manage relationships with office vendors and service providers.
• Budget & Expense Management: Monitor and manage the office operating budget; ensure cost-effective purchasing decisions; track expenses and flag inefficiencies or opportunities for savings.
• Facility Management: Maintain a clean, safe, and functional office environment; ensure the space supports employee productivity and comfort; coordinate with building management/landlord as needed.
• Technology & Systems Support: Assist with implementation and upkeep of office technology (printers, AV equipment, computers, etc.); troubleshoot basic technical issues and coordinate with IT or vendors for repairs; ensure office systems remain functional and up to date.
• Executive Assistant Support: Provide dedicated support to one C-level executive; manage complex calendars, scheduling, and meeting coordination; arrange domestic and international travel logistics; handle day-to-day requests such as lunch ordering and other personal/professional support tasks.
• Ad Hoc Projects: Take on additional projects and initiatives as they arise; this role requires flexibility and a willingness to jump in wherever needed.

Qualifications

• 2+ years of experience in office management, executive support, or a related administrative role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and comfort learning new tools/systems.
• Discretion and professionalism when supporting senior executives.
• Prior experience in real estate, private equity, or financial services a plus.
• A proactive, “no task too small” mindset.

Someone who thrives on variety — equally comfortable restocking the kitchen or troubleshooting a printer jam one hour and coordinating an executive's international travel the next. This role is ideal for a candidate who takes initiative, anticipates needs before being asked, and wants to be a visible, trusted presence in the office every day.

Benefits

Competitive healthcare benefits, unlimited PTO, and a 401k match.

Pay

Base salary in the $80,000‑$100,000 range, plus discretionary bonus.