Office Manager

About the role

Since 2001, Engineered Equipment Inc. has been delivering smart, reliable HVAC solutions across Oklahoma. What started as a two-person team is now 50+ strong, serving customers from offices in OKC and Tulsa. We work with 40+ top manufacturers to provide high-performance systems backed by expert support.

Reports to: President FLSA Status: Exempt

The Opportunity: This position is primarily responsible for building and coordinating manufacturer and product training across the Sales, Service, and Parts teams to strengthen company-wide line card knowledge. Rather than reacting to manufacturers requests, this role gets in front of it – planning a proactive annual training calendar, working directly with engineers, contractors, and architects to coordinate training for the sales team, and coordinating closely with Marketing on materials and branding. This role also provides some flexible support for general sales administration and office management duties as needed.

Responsibilities

• Serve as the primary point of contact for manufacturers and vendors by building strong working relationships, understanding their product offerings, and staying informed of training schedules and upcoming opportunities.
• Maintain and manage the training calendar that aligns manufacturer, vendor, and other events to support timely planning, cross-department coordination, and minimal disruption to business operations.
• Plan, build, and coordinate training across the Sales, Service, and Parts departments to strengthen company-wide product knowledge.
• Coordinate Lunch & Learns with the sales team, including scheduling, invitations, catering, and presenter logistics.
• Partner with the Service department to plan and coordinate technical training for service technicians.
• Work directly with engineers, contractors, and architects to build training curriculum and content tailored to their needs.
• Coordinate closely with the Marketing team on training materials, branding, and event promotion.
• Own customer coordination for training events, ensuring a consistent, professional experience for manufacturers, customers, and internal teams.
• Track and report on training delivered, attendance, and outcomes across departments.
• Perform administrative functions such as preparing internal and external correspondence, preparing presentations, receiving visitors, arranging conference calls, scheduling meetings and handling travel.
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations and security access.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Provide general sales administration and office management support as needed.
• Performs other duties as assigned.

Requirements

• Associate’s Degree and/or 2 years of experience in training coordination, curriculum development, sales support, or a related administrative role; or 4 years equivalent combination of education and experience
• Strong PC skills in Microsoft Word, Excel, PowerPoint, and