Office Manager
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide appropriate headings. The content: Company Summary could be "About the role" or maybe "About the company"? The instruction says use those example headings; we can use "About the role" for company summary and role description. Then "Responsibilities" for key responsibilities. Then "Qualifications" for qualifications. Possibly "Skills" could be derived from qualifications but we have qualifications covering skills; we could combine. But we should not create thin sections. So we can have About the role, Responsibilities, Qualifications, Pay.
We must not repeat job title as heading. So no heading for Office Manager.
We need to use - for any list of duties/requirements/benefits. So responsibilities list should be
- . Qualifications list also
- . Pay maybe just a
.
We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO etc. There's none.
We need to fold minor metadata like Location, Division, Direct Report into a short
or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a
with Location: Calvin City, KY; Division: Enerfab Power & Industrial; Direct Report: Project Administration Manager. Possibly also include that in About the role section.
We need to output only HTML fragment, no /, no markdown fences.
Let's craft:
About the role
Location: Calvin City, KY | Division: Enerfab Power & Industrial | Direct Report: Project Administration Manager
Company Summary Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services. The Office Manager is responsible for providing administrative, payroll, billing, and project support for industrial construction and maintenance operations. This position works closely with Project Managers, Superintendents, Safety, Quality Control, union representatives, customers, vendors, and employees to ensure accurate and timely processing of project-related information.
Then Responsibilities:
Responsibilities
- Payroll, Billing & Project Administration: Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely; Prepare and process customer billing invoices; Set up new jobs and projects in SAP and maintain project information; Establish and maintain billing rates for employees and projects; Prepare monthly FUTA/SUTA invoices as required; Set up new project work orders in HANA; Maintain accurate project and administrative records.
- Purchasing & Vendor Management: Create and issue purchase orders for project-related purchases; Process vendor invoices and submit appropriate documentation to Accounts Payable for payment; Obtain and maintain required documentation for new vendors and subcontractors; Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues.
- Employee & Workforce Administration: Enter new-hire information into Dynafile and maintain required employee documentation; Complete E-Verify requirements and verify employment eligibility in accordance with company procedures; Set up new employees for required Lubrizol training through Gatefeed; Monitor employee training records and ensure annual training requirements remain current; Prepare and send correspondence to union halls regarding workforce and project needs.
- Reporting & Customer Support: Prepare and submit monthly customer reports related to employee man-hours; Provide customer with weekly manpower reports by union craft; Maintain accurate workforce information to support customer and project reporting requirements; Respond to requests for information from project leadership and customers as needed.
- Expense & Administrative Support: Prepare and process company credit card expense reports through Concur; Provide day-to-day administrative support to Project Managers and Superintendents; Assist Safety and Quality Control teams with documentation, reporting, and other project needs; Coordinate across departments to ensure project administrative requirements are completed accurately and on time; Perform additional administrative and project support duties as assigned.
But we need each duty as separate - maybe. The instruction: use
- for any list of duties/requirements/benefits. Could break each bullet into separate
- . However the responsibilities are grouped into categories; we could keep categories as headings inside
- but that's not ideal. Better to split each duty into separate
- . Let's extract each duty from the text.
From responsibilities section:
- Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely.
- Prepare and process customer billing invoices.
- Set up new jobs and projects in SAP and maintain project information.
- Establish and maintain billing rates for employees and projects.
- Prepare monthly FUTA/SUTA invoices as required.
- Set up new project work orders in HANA.
- Maintain accurate project and administrative records.
- Create and issue purchase orders for project-related purchases.
- Process vendor invoices and submit appropriate documentation to Accounts Payable for payment.
- Obtain and maintain required documentation for new vendors and subcontractors.
- Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues.
- Enter new-hire information into Dynafile and maintain required employee documentation.
- Complete E-Verify requirements and verify employment eligibility in accordance with company procedures.
- Set up new employees for required Lubrizol training through Gatefeed.
- Monitor employee training records and ensure annual training requirements remain current.
- Prepare and send correspondence to union halls regarding workforce and project needs.
- Prepare and submit monthly customer reports related to employee man-hours.
- Provide customer with weekly manpower reports by union craft.
- Maintain accurate workforce information to support customer and project reporting requirements.
- Respond to requests for information from project leadership and customers as needed.
- Prepare and process company credit card expense reports through Concur.
- Provide day-to-day administrative support to Project Managers and Superintendents.
- Assist Safety and Quality Control teams with documentation, reporting, and other project needs.
- Coordinate across departments to ensure project administrative requirements are completed accurately and on time.
- Perform additional administrative and project support duties as assigned.
That's a lot but we must preserve all substantive information. So we need to include each as separate
- . That's okay.
Qualifications: list each qualification.
- High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred.
- Previous experience in office administration, project administration, payroll, billing, accounting support, or a similar role.
- Experience working in construction, industrial services, manufacturing, or a project-based environment preferred.
- Experience with SAP strongly preferred.
- Experience with HANA, Concur, Dynafile, E-Verify, or similar business systems is a plus.
- Experience supporting union employees or working with union halls is preferred.
- Working knowledge of purchase orders, vendor invoices, customer billing, and payroll processes.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
We could split each into separate
- . The instruction: use
- for any list of duties/requirements/benefits. So yes.
Pay section:
Pay
Hourly Rate Range: $43,000 - $55,000
We should not include Benefits or Schedule.
Now ensure we didn't repeat job title as heading. No.
We need to output only HTML fragment.
Let's construct final HTML.
We'll wrap sections in maybe but not required. Just output headings and content.
Let's produce:
About the role
Location: Calvin City, KY | Division: Enerfab Power & Industrial | Direct Report: Project Administration Manager
Company Summary Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services. The Office Manager is responsible for providing administrative, payroll, billing, and project support for industrial construction and maintenance operations. This position works closely with Project Managers, Superintendents, Safety, Quality Control, union representatives, customers, vendors, and employees to ensure accurate and timely processing of project-related information.
Responsibilities
- Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely.
- Prepare and process customer billing invoices.
- Set up new jobs and projects in SAP and maintain project information.
- Establish and maintain billing rates for employees and projects.
- Prepare monthly FUTA/SUTA invoices as required.
- Set up new project work orders in HANA.
- Maintain accurate project and administrative records.
- Create and issue purchase orders for project-related purchases.
- Process vendor invoices and submit appropriate documentation to Accounts Payable for payment.
- Obtain and maintain required documentation for new vendors and subcontractors.
- Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues.
- Enter new-hire information into Dynafile and maintain required employee documentation.
- Complete E-Verify requirements and verify employment eligibility in accordance with company procedures.
- Set up new employees for required Lubrizol training through Gatefeed.
- Monitor employee training records and ensure annual training requirements remain current.
- Prepare and send correspondence to union halls regarding workforce and project needs.
- Prepare and submit monthly customer reports related to employee man-hours.
- Provide customer with weekly manpower reports by union craft.
- Maintain accurate workforce information to support customer and project reporting requirements.
- Respond to requests for information from project leadership and customers as needed.
- Prepare and process company credit card expense reports through Concur.
- Provide day-to-day administrative support to Project Managers and Superintendents.
- Assist Safety and Quality Control teams with documentation, reporting, and other project needs.
- Coordinate across departments to ensure project administrative requirements are completed accurately and on time.
- Perform additional administrative and project support duties as assigned.
Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred.
- . Qualifications list also
- . Pay maybe just a
. We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO etc. There's none. We need to fold minor metadata like Location, Division, Direct Report into a short
or drop it. The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a
with Location: Calvin City, KY; Division: Enerfab Power & Industrial; Direct Report: Project Administration Manager. Possibly also include that in About the role section. We need to output only HTML fragment, no /, no markdown fences. Let's craft:
About the role
Location: Calvin City, KY | Division: Enerfab Power & Industrial | Direct Report: Project Administration Manager
Company Summary Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services. The Office Manager is responsible for providing administrative, payroll, billing, and project support for industrial construction and maintenance operations. This position works closely with Project Managers, Superintendents, Safety, Quality Control, union representatives, customers, vendors, and employees to ensure accurate and timely processing of project-related information.
Then Responsibilities:Responsibilities
- Payroll, Billing & Project Administration: Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely; Prepare and process customer billing invoices; Set up new jobs and projects in SAP and maintain project information; Establish and maintain billing rates for employees and projects; Prepare monthly FUTA/SUTA invoices as required; Set up new project work orders in HANA; Maintain accurate project and administrative records.
- Purchasing & Vendor Management: Create and issue purchase orders for project-related purchases; Process vendor invoices and submit appropriate documentation to Accounts Payable for payment; Obtain and maintain required documentation for new vendors and subcontractors; Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues.
- Employee & Workforce Administration: Enter new-hire information into Dynafile and maintain required employee documentation; Complete E-Verify requirements and verify employment eligibility in accordance with company procedures; Set up new employees for required Lubrizol training through Gatefeed; Monitor employee training records and ensure annual training requirements remain current; Prepare and send correspondence to union halls regarding workforce and project needs.
- Reporting & Customer Support: Prepare and submit monthly customer reports related to employee man-hours; Provide customer with weekly manpower reports by union craft; Maintain accurate workforce information to support customer and project reporting requirements; Respond to requests for information from project leadership and customers as needed.
- Expense & Administrative Support: Prepare and process company credit card expense reports through Concur; Provide day-to-day administrative support to Project Managers and Superintendents; Assist Safety and Quality Control teams with documentation, reporting, and other project needs; Coordinate across departments to ensure project administrative requirements are completed accurately and on time; Perform additional administrative and project support duties as assigned.
- maybe. The instruction: use
- for any list of duties/requirements/benefits. Could break each bullet into separate
- . However the responsibilities are grouped into categories; we could keep categories as headings inside
- but that's not ideal. Better to split each duty into separate
- . Let's extract each duty from the text. From responsibilities section: - Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely. - Prepare and process customer billing invoices. - Set up new jobs and projects in SAP and maintain project information. - Establish and maintain billing rates for employees and projects. - Prepare monthly FUTA/SUTA invoices as required. - Set up new project work orders in HANA. - Maintain accurate project and administrative records. - Create and issue purchase orders for project-related purchases. - Process vendor invoices and submit appropriate documentation to Accounts Payable for payment. - Obtain and maintain required documentation for new vendors and subcontractors. - Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues. - Enter new-hire information into Dynafile and maintain required employee documentation. - Complete E-Verify requirements and verify employment eligibility in accordance with company procedures. - Set up new employees for required Lubrizol training through Gatefeed. - Monitor employee training records and ensure annual training requirements remain current. - Prepare and send correspondence to union halls regarding workforce and project needs. - Prepare and submit monthly customer reports related to employee man-hours. - Provide customer with weekly manpower reports by union craft. - Maintain accurate workforce information to support customer and project reporting requirements. - Respond to requests for information from project leadership and customers as needed. - Prepare and process company credit card expense reports through Concur. - Provide day-to-day administrative support to Project Managers and Superintendents. - Assist Safety and Quality Control teams with documentation, reporting, and other project needs. - Coordinate across departments to ensure project administrative requirements are completed accurately and on time. - Perform additional administrative and project support duties as assigned. That's a lot but we must preserve all substantive information. So we need to include each as separate
- . That's okay. Qualifications: list each qualification. - High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred. - Previous experience in office administration, project administration, payroll, billing, accounting support, or a similar role. - Experience working in construction, industrial services, manufacturing, or a project-based environment preferred. - Experience with SAP strongly preferred. - Experience with HANA, Concur, Dynafile, E-Verify, or similar business systems is a plus. - Experience supporting union employees or working with union halls is preferred. - Working knowledge of purchase orders, vendor invoices, customer billing, and payroll processes. - Proficiency with Microsoft Office, including Excel, Outlook, and Word. We could split each into separate
- . The instruction: use
- for any list of duties/requirements/benefits. So yes.
Pay section:
Pay
Hourly Rate Range: $43,000 - $55,000
We should not include Benefits or Schedule. Now ensure we didn't repeat job title as heading. No. We need to output only HTML fragment. Let's construct final HTML. We'll wrap sections in maybe but not required. Just output headings and content. Let's produce:About the role
Location: Calvin City, KY | Division: Enerfab Power & Industrial | Direct Report: Project Administration Manager
Company Summary Enerfab has over 120 years of experience, offering fabrication and construction capabilities to a wide variety of customers for the chemical, food & beverage, oil & gas, heavy industrial and power industries. Founded in 1901, our company began making sealants and lacquers — including a patented formula for brewer’s pitch — for beer tanks and vessels. Over the last century, our expanded capabilities, project experience, safety record, and commitment to quality have made Enerfab one of the industry leaders in shop fabrication, field erection and construction and maintenance services. The Office Manager is responsible for providing administrative, payroll, billing, and project support for industrial construction and maintenance operations. This position works closely with Project Managers, Superintendents, Safety, Quality Control, union representatives, customers, vendors, and employees to ensure accurate and timely processing of project-related information.
Responsibilities
- Complete daily payroll entry in SAP and ensure employee time is entered accurately and timely.
- Prepare and process customer billing invoices.
- Set up new jobs and projects in SAP and maintain project information.
- Establish and maintain billing rates for employees and projects.
- Prepare monthly FUTA/SUTA invoices as required.
- Set up new project work orders in HANA.
- Maintain accurate project and administrative records.
- Create and issue purchase orders for project-related purchases.
- Process vendor invoices and submit appropriate documentation to Accounts Payable for payment.
- Obtain and maintain required documentation for new vendors and subcontractors.
- Communicate with vendors and internal departments to resolve invoice, purchase order, or documentation issues.
- Enter new-hire information into Dynafile and maintain required employee documentation.
- Complete E-Verify requirements and verify employment eligibility in accordance with company procedures.
- Set up new employees for required Lubrizol training through Gatefeed.
- Monitor employee training records and ensure annual training requirements remain current.
- Prepare and send correspondence to union halls regarding workforce and project needs.
- Prepare and submit monthly customer reports related to employee man-hours.
- Provide customer with weekly manpower reports by union craft.
- Maintain accurate workforce information to support customer and project reporting requirements.
- Respond to requests for information from project leadership and customers as needed.
- Prepare and process company credit card expense reports through Concur.
- Provide day-to-day administrative support to Project Managers and Superintendents.
- Assist Safety and Quality Control teams with documentation, reporting, and other project needs.
- Coordinate across departments to ensure project administrative requirements are completed accurately and on time.
- Perform additional administrative and project support duties as assigned.
Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred.
- for any list of duties/requirements/benefits. So yes.
Pay section:
- . Pay maybe just a