Office Manager

Essential Duties And Responsibilities

• Handle daily office tasks.
• Answer phones and greet visitors.
• File maintenance to include culling files according to the records retention schedule.
• Oversee upkeep of department spaces; serve as receptionist and support the department/school chair with initiatives and activities.
• Make copies as needed and follow up if issues with copiers/printer arise.
• Handle routine correspondence including email.
• File maintenance.
• Records retention schedule/duties.
• Aid with scheduling process and student enrollment duties.
• Provide event planning support.
• Act as liaison to Facilities regarding maintenance/security issues and work order requests.
• Make Deposits

Knowledge, Skills And Abilities

• Knowledge of administrative and administrative procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of computers and computer systems (including hardware and software) to enter data, or process information.
• Skill in material resources management through obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
• Skill in communicating effectively, both verbally and in writing as appropriate for the needs of the audience.
• Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one.

Work Hours

The core work hours of this position are Monday through Friday 8:00 a.m. - 4:30 p.m.

Application Deadline

June 30, 2026

Required Applicant Documents

• The Civil Service Examination for this classification is a credentials assessment.
• No participation other than submission of applicant materials is required from qualified applicants.
• Application Resume
• References
• Transcripts (where required as a MAQ)

Benefits Overview

• Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
• Vision Insurance: Vision coverage is included with medical at no cost.
• Dental Insurance: Dental plans available to meet your needs.
• Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
• Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
• Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.