Office Manager

Key Responsibilities

• Oversee processes for the collection and maintenance of customer data, ensuring billing accuracy and timely preparation of monthly financial statements.
• Manage front desk/clerical personnel, overseeing scheduling, assignment, performance reviews, hiring, and disciplinary actions in line with company policy.
• Support the General Manager by independently reviewing and advising on billing issues, expenditures, and budgetary matters.
• Oversee accounts receivable, pursuing and following up on unpaid balances.
• Ensure correct coding of accounts payable and accrue expenses as needed.
• Collect on-site employee data pertaining to demographics, payroll, employee benefits, and leave administration. Ensure compliance with company policies and federal, state, and local regulations.
• Assist with month-end close process, including accrual preparation and analysis of general ledger/monthly operating statements.
• Complete special projects, requests, and assignments as needed.
• Act as the "manager-on-duty" on an as-needed basis, requiring regular and predictable attendance.
• Assist in sales processes as necessary.
• Abide by all company policies as outlined in the company employee handbook.

Qualifications

• An associate or bachelor's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience.
• 3-5 years in business office management, finance, or accounting preferred.
• Knowledge of general accounting, billing and collections, and expense management practices.
• Excellent communication skills, able to clearly present information and maintain a positive team-oriented attitude.
• Proven performance management skills, including communication of performance expectations, coaching, and performance issue documentation.
• Proficiency in budget analysis and variance reporting.
• Proficiency in Microsoft Office and ability to operate standard office equipment.
• Local travel between locations may be required.

Physical Requirements

• Ability to sit at a computer and type for extended periods of time.

Travel

Requires travel to nearby Culligan office in West Berlin, NJ one time per month (mileage re-imbursed).

Remuneration & Benefits

• $60,000- $65,000 per year depending on experience
• Competitive benefits package including Medical, Dental, Vision, 401(K), Product Discounts, and Paid Time Off.