Office Manager

Coradi Contracting — Virginia Beach, VA | Full-Time | Senior-Level Position

About the role

Coradi Contracting is looking for an experienced Office Manager to help lead the administrative, financial, HR, and client support side of our growing remodeling company. This is a senior-level role for someone who is highly organized, experienced in QuickBooks Desktop, job costing, and office management, and comfortable managing multiple moving parts in a fast-paced residential construction environment. Experience with BuilderTrend is a major plus.

Responsibilities

• Serve as the lead bookkeeper for the company
• Manage QuickBooks Desktop with strong job costing knowledge
• Complete monthly closeouts with P/L and Balance sheets
• Handle payroll, garnishments, and related tasks
• Help manage BuilderTrend workflows, client communication, and project documentation
• Track PTO, vacation, employee records, and HR documentation
• Handle employee onboarding and offboarding
• Manage HR paperwork and compliance items
• Oversee and support the assistant bookkeeper
• Collect payments and communicate with clients about billing
• Assist clients with financing options
• Assist with insurance claims, certificates of insurance, vendor documents, and company paperwork
• Work closely with the owner to keep finance, HR, and office operations organized and accurate

Requirements

• Experience with QuickBooks Desktop, job costing, and office management
• Experience with monthly closeouts, P&L reports, and payroll
• Experience with BuilderTrend or another construction/project management software (a major plus)
• Ability to take ownership of office systems, deadlines, HR details, bookkeeping accuracy, communication, and follow-through in a fast-paced environment
• Comfortable managing multiple moving parts in a residential construction setting

Benefits

• Health insurance
• Dental insurance
• Paid time off
• 401(k) matching
• Profit sharing
• Company parties
• Competitive salary