Office Manager

About the role

We are seeking an Office Manager who will serve as the first point of contact for visitors and partners, manage daily office operations, and provide occasional coordination of travel and accommodations for staff, artists, writers, and guests.

Responsibilities

• Serve as the first point of contact for visitors and inquiries, directing them to the appropriate departments and ensuring a warm and professional first impression
• Manage and organize office and kitchen supply inventories
• Oversee meeting spaces and locally-owned housing
• Coordinate team-building events, office celebrations, social activities, and gifts
• Field email inquiries and forward to appropriate departments
• Arrange and manage travel logistics for Centricity staff, artists, and writers
• Provide miscellaneous administrative assistance, such as preparing reports, presentations, and monthly updates
• Prepare necessary rooms (e.g., conference room, listening room) for meetings and guests

Requirements

• Minimum 2 years of office administration experience
• Warm, outgoing, and customer-service oriented personality
• Organized with strong attention to detail
• Excellent interpersonal, written, and verbal communication skills
• Professional and able to handle confidential information
• Resourceful, proactive, and adaptable in a fast-paced environment
• Positive team player with a collaborative spirit
• Notary experience is a plus

Skills

• Proficient with Mac OS, iOS, Microsoft Word, Excel, and PowerPoint