Office Manager

Job Summary

About the role

Brite is seeking an Office Manager to oversee daily office operations, provide administrative support to the leadership team, and coordinate internal events and employee engagement activities.

Responsibilities

• Oversee daily office operations to ensure a smooth, professional, and efficient work environment.
• Serve as the first point of contact for visitors, vendors, incoming calls, and general office inquiries.
• Answer and direct phone calls, take messages, and ensure timely followup when needed.
• Greet visitors, coordinate guest access, and maintain a welcoming front office experience.
• Maintain cleanliness and organization of shared office spaces, including conference rooms, kitchen areas, common spaces, and supply areas.
• Manage office supplies, snacks, equipment, and general office inventory.
• Cook up with vendors and service providers related to facilities, maintenance, utilities, office equipment, and general workplace needs.
• Coordinate building-related needs, including inspections, maintenance requests, service appointments, and urgent facilities matters.
• Maintain office records, schedules, documentation, and administrative files to support compliance and operational efficiency.
• Provide administrative support to the President and members of the leadership team.
• Aid in calendar coordination, meeting scheduling, conference room preparation, and followup items.
• Help prepare meeting materials, agendas, notes, reports, and internal communications as needed.
• Cook up with travel arrangements, reservations, and logistics for leadership or company events when applicable.
• Support leadership with special projects, recurring administrative tasks, and cross-functional coordination.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Help keep leadership organized by tracking key dates, deadlines, action items, and followup needs.
• Plan and execute internal events and employee engagement activities.
• Coordinate event communications, vendor arrangements, catering, supplies, room setup, and day-of execution.
• Partner with internal teams to support employee experience initiatives and companywide activities.

Requirements

• Associate’s or bachelor’s degree in business administration, communications, hospitality, operations, or a related field preferred.
• 3+ years of experience in office administration, office management, executive assistance, operations support, or a similar administrative role preferred.
• Experience supporting executives or senior leadership strongly preferred.
• Experience coordinating vendors, facilities, events, schedules, and administrative processes preferred.
• Customer service or front office experience preferred.
• Experience in a technology, professional services, or fast-paced office environment is a plus.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details at once.
• Excellent verbal and written communication skills.
• High attention to detail and strong followthrough.
• Professional, welcoming, and service-oriented approach.
• Ability to interact effectively with employees, executives, visitors, vendors, and customers.
• Strong judgment, discretion, and ability to handle confidential information appropriately.
• Comfortable taking initiative and identifying what needs to be done without always waiting for direction.
• Calm, composed, and professional under pressure.
• Strong problemsolving skills and willingness to jump in where needed.
• Ability to coordinate meetings, events, logistics, vendors, and administrative workflows.
• Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with NetSuite, ticketing systems, CRM tools, or similar business systems is a plus.
• Collaborative mindset with a willingness to support multiple departments and business needs.
• Honesty, integrity, reliability, and professionalism.

Benefits

The role offers a full-time, in-office position based at Brite’s headquarters.

Pay

Compensation is competitive and commensurate with experience.

Schedule

The role is full-time and requires regular in-office attendance.