Office Manager

Position Summary

To coordinate and facilitate the flow of communications, both oral and written between the administrative staff, sales teams, and suppliers/vendors.

Responsibilities

• Manage administrative and office staffs
• Manage the front receptionist and coverage for the front desk
• Manage outside janitorial team. Assign duties and address service issues as needed
• Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employees
• Oversee onsite printing and shipping staff ensuring they meet the needs of Breakthru
• Coordinate updating of office furniture by outside vendor
• Provide direction to any third-party staff in the building for meetings or maintenance
• Oversee and manage all office operations
• Set and manage the office budget, including supply inventory
• Ensure all office-based systems are in working order
• Develop, implement, and manage office procedures
• Complete all office layout planning and moves, partnering with IT for completion of these moves
• Manage office access to include badges
• Schedule appropriate maintenance is performed (HVAC, pest, etc)
• Develop and manage events
• Ensure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the event
• Create events in conjunction with the AEC to drive associate engagement
• Coordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event
• Will Call administration: ensure all will call orders are processed correctly and in a timely manner; prompt communication with sales staff regarding will calls
• Administrative tasks: manage the EVP and head leadership team's schedules; publish and update the state SharePoint site; coordinate all event tickets for suppliers and internal employees; create, process, follow-up, and approve purchase requisitions
• Other duties, as assigned by the jobholder's supervisor, may also be required

Minimum Qualifications

• Bachelor's degree in related field and/or equivalent training and work experience
• Minimum of 2 years of experience in administration and management
• Proficient PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications

• Beverage Industry experience
• Experience working and leading outside venders

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone.

Competencies

Accountable for meeting own targets, work is reviewed periodically. Problems encountered will be defined, repetitive, and routine with a solution readily available.