Office Manager

About Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training, and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI). PRI recognized BSPS for having met the stringent requirements of international standards, ongoing commitment to satisfying stakeholders, and a dedication to continual improvement of their management systems. Through this certification, BSPS has joined an elite number of organizations worldwide who have achieved certification to this globally recognized ISO 9001 quality standard.

About this position

Office Manager
Location – Aberdeen, MD
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Provide daily on-site office management, administrative support, operational coordination, and general office oversight for the program office.
• Serve as the primary administrative support resource to the Program Manager (PM), assisting with day-to-day program operations, scheduling, communications, follow-up actions, and administrative coordination.
• Aid the Program Manager with travel coordination, correspondence, administrative reporting, and operational support activities.
• Prepare and maintain meeting minutes, action trackers, program schedules, and administrative records.
• Support preparation of presentations, briefing materials, reports, and contract-related documentation.
• Cover office communications, team activities, meetings, and visitor engagements.
• Manage calendars, coordinate meetings, prepare agendas, track action items, and support meeting logistics for the PM and program staff.
• Cover office communications, team activities, meetings, and visitor engagements.
• Cover office communications, team activities, meetings, and visitor engagements.
• Coordinate building activities, maintenance requests, facility access, service visits, and office operational requirements.
• Support visitor access procedures, badging coordination, escort coordination, and site access requirements while ensuring compliance with security procedures.
• Aid in managing vendors, utilities, and service providers, including scheduling, issue resolution, and follow-up coordination.
• Purchase, track, reconcile, and maintain office supplies, building supplies, equipment, and team resources.
• Maintain organized office records, trackers, spreadsheets, files, contact lists, vendor records, receipts, and administrative documentation.
• Support onboarding activities, workspace preparation, office readiness, and employee setup for new personnel.
• Monitor office operations and proactively identify administrative, operational, facility, or support issues requiring PM attention.
• Ensure compliance with Government facility security procedures and company administrative policies.
• Elevate office, facility, vendor, supply, scheduling, or access issues to the Program Manager as appropriate.
• Ensure professional office appearance, organization, and operational readiness always.

Required (Minimum Necessary)

• Active Secret clearance
• Associate degree required, Bachelor’s degree preferred
• Minimum of three (3) years of experience in office management, administrative support, executive assistance, operations coordination, facilities coordination, vendor coordination, program support, or related operational support roles
• Ability to work on site Monday through Friday
• Experience supporting a Program Manager, senior leadership, or operational management team
• Experience coordinating vendors, utilities, visitors, internal staff, and external stakeholders
• Experience purchasing, tracking, and reconciling office, building, or team supplies and expenses
• Proficiency with Microsoft Office Suite, SharePoint, Adobe Acrobat, Teams, and office management software
• Experience managing calendars, scheduling meetings, maintaining records, preparing reports, and managing administrative correspondence
• Knowledge, Skills, Abilities, And Other Characteristics: Strong organizational, multitasking, and time management skills with exceptional attention to detail and follow-through. Professional written and verbal communication skills. Strong administrative, operational coordination, and office management skills in a fast-paced environment. Ability to support Program Management activities and prioritize multiple competing tasks effectively. Ability to coordinate building, vendor, visitor, security, and team activities professionally and efficiently. Ability to handle sensitive or confidential information with discretion and professionalism. Ability to work independently in a fast-paced Government contracting environment. Ability to follow security, visitor control, badging, and access procedures. Strong customer service mindset when interacting with Government personnel, contractors, vendors, and visitors. Ability to maintain accurate trackers, logs, schedules, receipts, records, and administrative documentation. Proficiency in document management, filing systems, office technology, and general business operations.

Preferred

• Bachelor’s degree from an accredited institution
• Experience supporting a DoD or federal contract environment
• Experience working on a military installation or controlled-access facility
• Experience supporting Program Manager or senior program leadership
• Experience with visitor access, badging, escort procedures, or facility access requirements
• Experience with administrative reporting, operational tracking, or contract support activities

Supervisory Responsibilities

This position will have supervisory responsibilities.

Necessary Physical Requirements

• Physical demands: Sit, stand, walk, use a computer, communicate effectively, and occasionally lift up to 25 pounds.
• Work environment: On-site Government contract office and facility environment.
• Schedule and Flexibility: Monday through Friday, full-time.

Other Pertinent Work Details

• Active Secret clearance is required.
• Additional Qualifying Factors: As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer.

All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.