Office Manager

Job Title: Office Manager Job Description You will manage the day-to-day operations that keep our team productive and our workplace running smoothly. From coordinating visitors and planning company events to stocking the kitchen and ordering equipment, your role will be diverse and dynamic. You will be the go-to person for solving the random challenges that arise in a startup environment. While you may occasionally support leadership with administrative projects or recruiting logistics, your primary focus will be on creating an organized, efficient, and enjoyable office experience for the entire team. Responsibilities Manage day-to-day office operations and administrative processes.Coordinate with vendors, handle office supplies, and manage facilities and office services.Schedule meetings, manage calendars, and arrange travel and company events.Handle invoices, purchase orders, expense reports, and budgeting tasks.Support onboarding processes, maintain employee records, and assist with basic HR functions. Essential Skills 3+ years of experience in office management, office administration, executive administration, or administrative leadership.Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).Strong organizational and multitasking abilities.Excellent written and verbal communication skills.Attention to detail and problem-solving skills.Ability to handle confidential information professionally.Strong customer service and interpersonal skills. Work Environment This role is based on-site in Philadelphia, Monday through Friday. Join a growing company with the opportunity to be brought on permanently. Job Type & Location This is a Contract to Hire position based out of Philadelphia, PA. Pay And Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Philadelphia,PA. Application Deadline This position is anticipated to close on Aug 18, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.