Office Manager

Greeting Walk-Ins

Greet all walk-ins.

Ensuring Front Desk Staffing

• Ensure the front desk is staffed Monday through Friday, from 8:00 AM to 4:30 PM.

Office and Kitchen Inventory Tasks

• Process incoming and outgoing mail daily.
• Process checks and keep a check log.
• Check stock and keep inventory for kitchen supplies.
• Check stock and keep inventory for office supplies.
• Order office and kitchen supplies as needed.

Administrative Functions

• Organize mail and supply room.
• Organize kitchen and lounge.
• Maintain inventory of storage boxes.
• Process and track ARC applications.
• Process and track key/fob/parking pass distribution.
• Scan violation responses to shared mailbox.
• Scan insurance mail to shared mailbox.
• Maintain meeting room calendars.
• Maintain company and board meeting calendars.
• Produce slide deck for monthly staff meeting.
• Branch event planning (Vendor Fair, Appreciation events, etc.).
• Branch point of contact for annual Associa Cares golf tournament.
• Special projects, as assigned by executive team.
• Schedule front desk coverage on a monthly calendar.
• Handle TownSq requests for assigned clients.
• Prepare new homeowner welcome packets.
• Return mail processing in accordance with WDO policy.
• Maintain company calendar.
• Manage branch social media postings.
• Schedule vendor meet & greet events with VP.
• Other tasks as needed.

Requirements

• Full-time role.
• Compensation: $25.00/hour; direct experience highly considered.
• Address: 9610 Waples St., San Diego, CA 92121.

Benefits

• Equal opportunity employer.