Office Manager - Assisted Living

About the role

You will be responsible for the overall operations of the business office, including Accounts Receivable, Accounts Payable and Payroll, and the front desk. Also, you will be helping out in recruiting new team members.

Responsibilities

• Manage business office systems in accordance with Prestige procedures including completion of daily, weekly and monthly tasks and non-negotiables.
• Maintain accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), move-ins and census numbers, resident insurance information and financial files, bank deposits, petty cash, resident trust accounts, and mail.
• Perform routine billing processes by ensuring billing is set up, billed and collected in a timely and accurately manner. Identifies, researches, and corrects billing discrepancies.
• Manage collections of all receivables according to Prestige procedures and document efforts within billing system. Partners with Executive Director and regional support to problem solve and collect on difficult accounts.
• Assist with the move-in process for residents by verifying payer source and completion of move in paperwork.
• Completes month end close within designated timeframe, participates in monthly A/R review and completes necessary reports as required.
• Manages petty cash and resident trust accounts. Ensures accounts are balanced and update to date according to state regulations and Prestige policy.
• Maintains personnel and resident files in accordance with all applicable laws, regulations, and Prestige policy and procedure.
• Aid in the new hire process by posting requisitions, reviewing applicant tracking system, scheduling and conducting interviews, extending offers, completing new hire paperwork, tracking credentials, and onboarding process.
• Responsible for payroll duties including assigning employee numbers, reviewing time clock entries, collecting time clock edits, entering data into the payroll system, processing PTO/Sick Time, tracking attendance, and running reports.
• Processes payroll close and submits to central support.

Qualifications

• You will need to bring an Associate Degree or equivalent knowledge and skills obtained through a combination of education, training, and experience.
• Two years’ experience working in business office including managing accounts receivable or ability to demonstrate equivalent knowledge and skills.
• Must be proficient with Microsoft Excel and have experience using accounting software.
• Experience billing in an assisted living or senior living environment preferred.
• Ability to work independently to prioritize responsibilities and meet deadlines.

Skills

• Sharp attention to detail
• Organizational skills
• Strong teamwork

Benefits

• Interact with residents and their families on a daily basis, and get to know them long term.
• Collaborate with a strong team of health care providers, all while working in a home-like setting.
• Bring pure joy and community to our residents.
• Enjoy a strong promote-from-within culture: the possibilities are endless.
• Work in a 35+ year old, family-owned and operated organization (with over 80 locations in 8 states).
• Know that what you did truly mattered.
• Love and serve seniors in their time of need, and it’s truly rewarding work.

Pay

The pay range for this position is $X - $Y per hour, depending on experience and qualifications.

Schedule

The schedule for this position is typically Monday through Friday, with occasional evening and weekend work as needed.