Office Manager and Sales Assistant

Position Summary

Spanish Broadcasting System has an immediate opening for an Office Manager and Sales Assistant to join its group of stations. The Sales Assistant provides administrative support to Account Executives and Sales Managers.

Essential Duties and Responsibilities

• Sales & Administrative Support
• Support Sales Managers, National & Network Representatives, and Local Account Executives throughout the sales process.
• Enter and revise sales orders in WideOrbit.
• Provide invoices, spot times, airchecks, campaign recaps, and make-good opportunities.
• Aid with trade order processing and campaign proposals.
• Cook up promotions and station events through vCreative.
• Work closely with Traffic and Digital Traffic departments regarding copy instructions, continuity, co-op facilitation, and activation recaps.
• Communicate with the Credit Department to facilitate order approvals.
• Generate contract confirmations and invoices upon request.
• Aid with copy translation and secure client approval for advertising materials.
• Support billing adjustments and related administrative procedures.
• Develop presentations using audience ratings, syndicated research, and sales data.
• Maintain client profiles, sales databases, calendars, distribution lists, and shared presentation libraries.
• Aid with uploading and maintaining public file information.
• Research client and industry news to prepare background materials for the sales team.
• Attend sales meetings, station meetings, and promotional events as required.
• Office Management & Front Desk Support
• Serve as the first point of contact for visitors, clients, and incoming calls while maintaining a professional reception area.
• Cook up incoming and outgoing mail, deliveries, courier services, and packages.
• Manage office supply inventory and place orders as needed.
• Cook up conference room scheduling, meeting setup, catering, and office events.
• Liaise with office vendors, building management, maintenance teams, and service providers.
• Maintain organized office operations, filing systems, common areas, and administrative procedures.
• Aid with onboarding logistics for new hires, including workspace setup and office access coordination.
• Aid with general administrative support including filing, scanning, copying, and phone coverage.
• Collaborate with reception staff and other administrative team members to provide backup support when needed.
• Perform additional duties as assigned by management.

Qualifications & Requirements

• Associate’s or Bachelor’s degree in a related field preferred
• Minimum of 2–3 years of administrative and/or sales support experience
• Excellent organizational skills with strong attention to detail
• Ability to prioritize and manage multiple projects in a fast-paced environment
• Strong written and verbal communication skills in both English and Spanish
• Exceptional customer service and interpersonal skills
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Experience with media and sales software such as WideOrbit and vCreative preferred
• Strong analytical skills, including the ability to work with spreadsheets, formulas, and sales data
• Flexible and adaptable with changing priorities and deadlines
• Ability to maintain confidentiality and professionalism at all times
• Valid driver’s license required
• Bilingual English/Spanish required, both verbal and written

Equal Opportunity Employer

Spanish Broadcasting System is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.