Office Manager and Bookkeeper

Key Responsibilities

• Manage accounts payable and process payments for property and personal obligations, including property maintenance, repairs, taxes, insurance, and recurring charges
• Reconcile bank and credit card accounts, monitor refunds/credits, and ensure timely fund availability
• Maintain secure bank and financial system access with documented permissions
• Work in QuickBooks and Dext Receipt Management, collaborating with an external CPA firm for audits, reconciliations, and reporting
• Prepare financial reports and statements for review by management and EA
• Ensure proper approvals for all payments and transactions

Office Administration

• Maintain an in-office presence for deliveries, office supplies, and general upkeep
• Manage office cleanliness, stocking, plants, and lounge areas
• Support guest needs and office events (e.g., lunch setup/tear down)
• Cook up with property management vendors on work orders and maintenance issues
• Afford seasonal and holiday office décor and general administrative tasks

Requirements

• High School Diploma or equivalent; Bachelors degree preferred
• 5+ years of experience in finance, bookkeeping, office administration, or a combined role
• Hands-on experience with QuickBooks or similar accounting software preferred
• Strong organizational, multitasking, and communication skills
• Ability to work with sensitive financial and personal information with discretion
• Proficiency in Microsoft Office (Excel, Word) and familiarity with receipt management tools
• Previous experience managing both personal and business accounts or multi-entity accounting is a plus

BSE Benefits

• Competitive Compensation
• Flexible Time Off
• Medical Insurance for Employee (preferred rates for spouse/family)
• Affordable Dental and Vision Insurance
• 401(k) Plan

Office Highlights

• Scottsdale, AZ
• Covered Parking
• Onsite Press Coffee Shop