Office & Facilities Coordinator – Facilities Operations - Michigan

Responsibilities

• Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
• Help coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.
• Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
• Cook up site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
• Aid with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
• Aid in maintaining operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
• Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
• Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

Qualifications

• 3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
• Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments is preferred.
• Comfortable supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.
• Experience with work order systems, CMMS platforms, ticketing systems, or document management tools is a plus.
• Associate’s or Bachelor’s degree in Business, Operations, Facilities, Administration, or related field preferred; equivalent experience also valued.