Office & Facilities Coordinator – Data Center Facilities Operations - Michigan

Responsibilities

• Support day-to-day administrative operations for the site facilities organization, including scheduling coordination, records management, document control, and internal communications.
• Help coordinate maintenance and operational activities by supporting calendar management, meeting logistics, work tracking, and communication of schedule changes to affected teams.
• Maintain organized, accurate, and audit-ready records related to maintenance activities, vendor support, service documentation, operational logs, and site administration.
• Support CMMS, ServiceNow, or similar workflow systems through data entry, record validation, work order follow-up, and status tracking.
• Cook up site administrative support for vendors, service providers, visitors, and internal stakeholders, including scheduling, routing, access coordination, and meeting support.
• Aid with purchase requests, invoices, service records, office supply coordination, and other site-support administrative processes.
• Aid in maintaining operational documents such as procedures, trackers, reports, schedules, and support records in alignment with Oracle standards.
• Support planning meetings, maintenance reviews, outage coordination meetings, and other operational forums by preparing materials, tracking actions, and following up on deliverables.
• Partner with logistics, facilities teams, and site leadership to support smooth execution of site-support processes and administrative workflows.
• Identify gaps or inefficiencies in administrative and site-support processes and help drive improvements in organization, visibility, and execution discipline.

Requirements

• 3–5 years of experience in office administration, facilities coordination, operations coordination, site administration, workplace support, or related roles.
• Experience supporting fast-paced operational, industrial, facilities, construction, manufacturing, healthcare, logistics, or mission-critical environments is preferred.
• Comfortable supporting technical teams through documentation, scheduling, workflow coordination, and administrative process support.
• Experience with work order systems, CMMS platforms, ticketing systems, or document management tools is a plus.
• Associate’s or Bachelor’s degree in Business, Operations, Facilities, Administration, or related field preferred; equivalent experience also valued.

Qualifications

• Strong organizational skills with a high degree of attention to detail.
• Strong communication and coordination skills across operational and administrative stakeholders.
• Ability to manage multiple priorities and keep processes moving in a time-sensitive environment.
• Strong follow-through and ability to maintain accurate records and documentation.
• Service-oriented mindset with strong professionalism and responsiveness.
• Ability to work independently while supporting a larger team environment.

Benefits

• Medical, dental, and vision insurance, including expert medical opinion
• Short term disability and long term disability
• Life insurance and AD&D
• Supplemental life insurance (Employee/Spouse/Child)
• Flexible Spending Accounts
• Pre-tax commuter and parking benefits
• 401(k) Savings and Investment Plan with company match
• Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
• 11 paid holidays
• Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
• Paid parental leave
• Adoption assistance
• Employee Stock Purchase Plan
• Financial planning and group legal
• Voluntary benefits including auto, homeowner and pet insurance