Office Facilitator II (SLCPD Airport Division)

About the role

Provides independent administrative and secretarial support to a division and/or department. Conducts research on policies, and practices to support operational goals. Advises team members and stakeholders on developments that may impact the division. Handles a wide range of administrative tasks, including payroll processing, data collection, information exchange, and front-desk reception. In collaboration with leadership, manages purchasing, inventory, petty cash, travel coordination, and scheduling.

Responsibilities

• Acts as liaison with other departments, divisions, outside agencies, committees or boards.
• Develops and maintains confidential and non-confidential files.
• Performs duties of administrative support for department or division head.
• Prepares various statistical and budgetary reports.
• Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheets and/or presentations.
• Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts.
• Orders and distributes equipment, supplies and furniture.
• Prepares requisitions, receives and checks purchase orders.
• Performs administrative or clerical functions for division.
• Writes reports, using own analysis of project data.
• Composes and types correspondence including confidential and legal documents.
• Authorized to respond in writing on behalf of division.
• Prepares memoranda, reports, forms and other materials.
• Assembles, takes and prepares minutes, agendas or other reports.
• Makes travel arrangements, sets meetings and schedules conference rooms.
• Manages timekeeping and payroll processing tasks including reviewing information for accuracy and preparing related payroll reports.
• Collaborates with Risk Management division to provide information on cases as requested.
• Responds to various surveys from associations and other agencies.
• Provides assistance to employees as needed.
• Scaffolds various committees as needed, may supervise Office Technicians.
• Performs other related duties as required.
• May require operation of a city-owned vehicle and will require a motor vehicle records check.

  Requirements

  • Graduation from high school or equivalent and six (6) years of experience in administrative support, project management, and data management.
  • Experience must include at least two (2) years of experience involving data analysis, financial tracking, or related technical support functions.
  • Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis.
  • Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, data analytics, communications, computer science, and community or public relations.
  • Demonstrated ability to organize work, relate well with all internal and external customers, and function as an effective team member.
  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office Suite (including Excel, Word, and Outlook), with a working knowledge of report design, data entry and management, and spreadsheet analysis.
  • May require valid driver's license or driving privilege card, depending on assignment.

    Qualifications

    Minimum Qualifications: Graduation from high school or equivalent and six (6) years of experience in administrative support, project management, and data management. Experience must include at least two (2) years of experience involving data analysis, financial tracking, or related technical support functions. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis. Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, data analytics, communications, computer science, and community or public relations. Demonstrated ability to organize work, relate well with all internal and external customers, and function as an effective team member. Strong interpersonal and communication skills. Proficiency in Microsoft Office Suite (including Excel, Word, and Outlook), with a working knowledge of report design, data entry and management, and spreadsheet analysis. May require valid driver's license or driving privilege card, depending on assignment.