Office Experience Coordinator - Scottsdale

About the role

Brighton Jones is a purpose-driven, client-focused RIA that leads the industry in aligning wealth, passion, and purpose to help clients thrive. We are a rapidly growing team of 300+ professionals across the country, recognized for our "Best Places to Work" accolades and community impact.

Responsibilities

• Anticipate, delight, and personalize each guest's experience in our space from the moment they arrive; notify the Brighton Jones team and offer refreshments.
• Ensure the workplace is organized, tidy, and well-decorated including conference rooms, kitchen, and other common spaces.
• Answer, screen and forward all incoming phone calls.
• Process all incoming deliveries, distribute mail to the appropriate personnel, and ensure outgoing packages are delivered.
• Monitor and facilitate the use of conference rooms and manage scheduling conflicts.
• Organize local vendors including cleaning service, pest control, HVAC, etc.
• Support internal and external events in our space by prepping the space and ensuring physical and logistical needs are met from the host such as ordering supplies or catering.

Admin & Vendor Support

• Provide support to Growth & Operations role; calendaring, execution of prospect/client/employee experiences, gifts, events, and special projects to drive growth and to keep clients and employees.
• Provide support to Senior Lead Advisor; expense reporting, calendaring, vendor management, travel arrangements, etc.
• Assist with ad-hoc tasks including shipping, printing, courier scheduling, scanning and large order purchases.
• Issue building security items such as pedestal keys and access cards.
• Own the supply lifecycle; inventory and purchase supplies for the office; organize and stock.
• Maintain the optimal function of our space and equipment, including technology.
• Clock in and out for your own time off.
• Coordinate repairs and service calls as necessary.
• Clock in and out for your own time off.
• Clock in and out for your own time off.
• Clock in and out for your own time off.
• Clock in and out for your own time off.

Qualifications

• One to three years of general administrative experience preferred.
• Undergraduate degree desired.
• High school diploma, completed GED, or equivalent required.

Skills

• A commitment to delivering an award-winning employee experience.
• Strong organization and problem solving skills.
• A “can-do” attitude, nothing is too large or too small, and the ability to work effectively under pressure.
• Exceptional interpersonal skills demonstrated through collaboration with colleagues and thoughtful, compassionate communication.
• Polished and professional presentation and demeanor.
• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Desire and ability to learn other position-related systems on the job.
• Ability to lift at least 25lbs.

Benefits

• Competitive hourly rate.
• Fully paid medical, dental, and vision coverage for employees.
• 401(k) with 100% match up to 3% of annual compensation.
• Equity ownership opportunities for every employee.
• New Business Incentive Program.
• Generous employee referral bonus.
• Cell phone data reimbursement.
• Financial planning services discount for employees and immediate family members.
• Winter Break, Summer Friday flex-days, and 10 paid holidays.
• Unlimited Volunteer Time Off plus company grant matching.
• Heavily subsidized transit.
• 100% reimbursement for required training, certifications, licensing, and dues.
• Annual professional & personal wellbeing stipend.
• Richer Life Business Partner (coaching for all employees).
• Mindful Emotional & Social Intelligence training.
• Quarterly team-building events.
• Regular social events.
• Employee-led book clubs, committees, and affinity groups.
• Paid Parental leave (13 weeks for birthing parent and 6 weeks for non-birthing parent).
• Adoption benefits.
• Anniversary milestone celebrations, including a 3-month paid sabbatical at 10 years.
• Visa Sponsorship: Please note, we are unable to provide visa sponsorship for the position offered.

Schedule

This role is an in-office, full-time, and non-exempt position. We are a work from office culture with lots of flexibility. Hours are Monday through Friday - 8:00 am - 5:00 pm Scottsdale time.