Office Experience Assistant

Responsibilities

• Welcome employees and visitors with a vibrant and friendly demeanor, manage visitor sign-ins and direct them to appropriate areas.
• Answer RingCentral phone calls and respond/forward accordingly.
• Oversee day-to-day office logistics.
• Proactively identify and resolve office issues to ensure compliance and a uniform harmonious look to the office.
• Prepare and arrange meeting rooms for scheduled meetings and events, including setting up equipment and refreshments, appropriate for larger-scale meetings and events, including All-Hands meetings, GO University and Annual Holiday Party.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Address and respond to employee requests related to office facilities, supplies and general assistance.
• Order and maintain supplies for our Food and Beverages Program, general office and janitorial supplies.
• Schedule vendor support, ensuring efficient coordination and timely reminders for services such as cleaning and maintenance.
• Maintain organization and stock all areas (copy centers, conference rooms, mail room and kitchens).
• Collaborate with other team members to ensure smooth operations and efficient communication within the organization.
• Possess great communication skills, with the ability to present and speak with confidence and attention to detail.
• Able to lift up to 50lbs as required.
• Special Projects as they arise.

Requirements

• Work knowledge of Spanish language preferred.
• Emergency Response Team: Be a part of our Emergency Response Team. Implement and execute various compliance programs including WVPP and Hazmat program.
• Ensure adherence to company policies, procedures, and product/services to provide accurate information to visitors and team members.
• Stay informed about changes to policies or procedures and communicate these changes to relevant stakeholders.

Qualifications

• Strong interpersonal skills.
• Positive and Can-Do Attitude with a commitment to creating a great employee experience.
• Proficient in using office equipment and computer applications, including MS Office Suite (Outlook, Word, Excel).
• Excellent verbal and written communication skills.
• Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Ability to multitask and prioritize tasks effectively.
• High school diploma or equivalent.
• Experience in customer service, office administration, facilities management, or similar roles preferred.

Benefits

• Base Salary Range: $30.00 Hourly
• 401(k) Profit Sharing
• Medical, Dental, Vision & More!
• Final compensation will be determined based upon experience and skills and may vary based on location.

Pay

Base Salary Range: $30.00 Hourly

Schedule

Monday-Friday 8:00am-4:30pm on-site.