Office & Executive Assistant

Your mission

You will support the business by smoothly organizing and coordinating our Chicago Office, facility operations, and members of our Executive team. Provide high-level administrative support to our Office Staff by handling confidential information requests, arranging meetings, and handling ad hoc requests.

What you will be in charge of

• Ensure a safe and secure working environment for all employees
• Acting as the main point of contact for employees regarding most internal information, meeting coordination, and Chicago Office travel arrangements
• Supervises and coordinates overall administrative activities for the Chicago Office
• Being responsible and accountable for all expenditures, with monthly review with your manager of expenditures against the budget
• Coodinates internal events, team-building, summer/holiday parties, and catering for the Office
• Maintaining an accurate inventory of all office equipment and furniture, including evidence of necessary company assets
• Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
• Filing and organizing records and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment; being responsible for the repairs being done on time, within the budget, and correctly
• Completing and reconciling expenses for Pricefx Chief Officers and support in ad-hoc requests

What you should have to succeed

• Planning and organizing
• Flexibility and reliability
• Judgment and problem-solving
• Communication and negotiation skills
• MS Office package knowledge
• Basic understanding of AI Tools (i.e. Chat GPT, Gemini, etc.)
• Positive attitude and team player
• Open-minded and creative

Other Job Specifics

• Part-Time Employment
• 21 Hours per week in the office is mandatory (Mon/Wed/Thurs)
• Location Chicago, IL

What you will love about us

• Our people appreciate the warm and friendly atmosphere, as well as the flexibility and growth opportunities we provide.
• We organize regular virtual or in-person meetups and many social activities and challenges.
• We are proud members of the Pride Business Forum and ensure fairness in the Gender Pay Gap.

What we offer

• Bring your own device (BYOD) - Monthly $260 IT allowance (laptop, mobile, and internet)
• 401K contribution dollar for dollar up to 4%, and your contributions are vested immediately
• 5 free (sick days)
• Compensation The hourly rate for this role is $25.00-$32.00, with actual pay determined by experience, skills, and location.

Other

• Pricefx is an equal opportunity employer and does not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.
• By applying, I confirm that I acknowledge and understand how Pricefx processes my personal data as per information in GDPR for Candidates.