Office Engineer - Los Angeles

About the role

Zephyr Rail is an engineering design and construction management firm based in Orange, CA. We specialize in providing comprehensive solutions in railroad design, construction management, and UAV solutions. We are proud to have earned Zweig Group’s recognition as a "Best Firms to Work For" for three consecutive years, demonstrating our commitment to our team and our industry.

Responsibilities

• Records, prepares, and distributes meeting minutes and weekly progress reports.
• Maintains Project Quantities Book.
• Maintains current records of contractor progress payments, contract drawings, and other documents as required.
• Supervises clerical staff in the field office.
• Participates in processing change orders and claims, and coordinates support for estimating, schedule analysis, and engineering associated with changes.
• Participates in negotiations and claims settlements as directed by the resident engineer.
• Covers taking contractor monthly progress photos and monthly resident engineer photos.
• Acts as a liaison between the field inspection team and contractor personnel as directed by the resident engineer.
• Covers coordinating receipt of, logging in, and distributing contractor submittals, inspector daily reports, and contractor daily reports.
• Covers coordinating and logging responses to RFIs and technical document reviews with stakeholders.

Qualifications

• Bachelor’s degree in civil engineering, construction management, or related field (or equivalent experience).
• 5+ years of experience as an Office Engineer or in project documentation on infrastructure projects.
• Rail or transit experience required.
• Strong working knowledge of contract documentation, submittals, RFIs, change orders, and pay estimates.
• Proficiency in Bluebeam, Procore, MS Excel, and other document management platforms.
• Exceptional attention to detail and organizational skills.
• Able to work effectively in a fast-paced, deadline-driven environment with multiple priorities.
• Excellent communication and teamwork skills.
• Authorized to work in the U.S.

Benefits

• Paid Medical, Dental, and Vision
• 401(k) Plan (with company match)
• Paid Time Off (PTO)
• Paid Holidays
• Disability Insurance
• Educational Assistance and Licensure Support
• Performance-based Bonuses
• Service Awards
• Flexible/Hybrid Work Arrangements (role-dependent)