Office Engineer/Document Control Manager

About the role

SRE Engineering is looking for an office engineer for a multi-phase DEP project including sludge treatment, odor control, and energy efficiency improvements, running through closeout in September 2028 in Bronx, NY.

Position Overview

We're looking for a detail-oriented construction professional to manage equipment tracking, documentation, and closeout coordination for this major wastewater facility upgrade. You'll be the central point for ensuring all equipment installations are properly documented, tracked, and prepared for DEP turnover.

What You'll Do

• Equipment Tracking & Documentation (50%)

  • Track all major equipment installations: pumps, motors, blowers, instrumentation, electrical gear, SCADA systems
  • Maintain equipment schedules with manufacturer info, model/serial numbers, installation dates
  • Cook up equipment deliveries and verify against approved submittals
  • Track equipment tagging per DEP asset numbering standards
  • Document factory acceptance tests (FATs) and site acceptance tests (SATs)
  • Maintain equipment cut sheets, O&M manuals, warranties, and test reports

• Submittal & RFI Coordination (30%)

  • Track equipment submittals through the approval process with Jacobs and DEP
  • Cook up RFIs related to equipment conflicts, installation issues, or missing information
  • Maintain submittal logs and distribute approved documents to field teams
  • Support equipment-related change order documentation

• Closeout Documentation (20%)

  • Organize all equipment documentation for DEP turnover requirements
  • Compile O&M manuals, spare parts lists, and warranty information
  • Support as-built coordination by verifying equipment data matches installed conditions
  • Prepare equipment asset registers for DEP's facility management system
  • Cook up equipment information in BIM models to ensure accuracy
  • Support final punch list tracking for equipment commissioning

What We're Looking For

• Required:

  • 3-5 years construction administration experience (MEP, water/wastewater, or heavy civil preferred)
  • Strong organizational skills and ability to manage large document sets
  • Experience with submittal/RFI processes and construction documentation
  • Proficiency in Excel, Word, and document management systems (Procore, e-Builder, PDMS, or similar)
  • Ability to read drawings and equipment schedules
  • Understanding of construction closeout and commissioning requirements

• PREFERRED:

  • NYC DEP or DDC project experience
  • Familiarity with water/wastewater treatment equipment
  • Experience with equipment commissioning processes
  • Bluebeam proficiency for document markup
  • Knowledge of M/WBE/DBE compliance and reporting

Compensation

$110,000.00 - $135,000.00 per year

About us

Building with purpose, crafting with excellence
With a strong foundation built on experience, integrity, and innovation, we take pride in delivering high-quality construction solutions tailored to the unique needs of our clients.
Mission: Our mission is to strengthen New York and deliver exceptional construction management services. We are committed to high-quality project delivery that meet the evolving needs of our clients, while maintaining the highest standards of efficiency.
Vision: We aspire to strengthen the future of New York, where construction is smarter, more sustainable, and deeply connected to the communities we support. By combining engineering expertise with forward-thinking technology, we deliver lasting value.