Office Coordinator - Princeton, New Jersey

Responsibilities

• Answering phones
• Receiving and distributing faxes
• Greeting clients and other office visitors
• Maintaining neatness of the lobby/reception area and conference center
• Scheduling conference rooms and visiting attorney offices, including verification of technology and catering needs
• Handling all office catering needs
• Assisting with office event planning and implementation
• Processing daily client check deposits
• Inputting work orders with property management
• Ordering building security cards for new employees
• Parking validations
• Maintaining office supply and pantry inventory
• Submitting invoices for payment
• Assisting Office Administrator with vendor issues
• Additional responsibilities as assigned by Office Administrator

Qualifications

• Basic knowledge of office equipment, including computer and copiers
• Microsoft program knowledge (Outlook, Word, Excel, PowerPoint, etc.)
• Superior interpersonal skills necessary to communicate and interact effectively with others to build positive and productive working relationships
• Confidentiality
• Exceptional client service skills
• Working effectively within a group or independently

Requirements

• Office administrative experience (law firm experience preferred but not required)
• Ability to organize and prioritize numerous tasks and complete them under deadlines
• Must be proficient in Microsoft office, most specifically Word and Outlook
• Able to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment
• Willingness to learn new tasks and adapt to change easily
• Minimum authorization to work in the United States

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Paid medical leave
• New Parent Benefits
• Paid Time Off
• 401(k) Matching

Pay

The salary range for this position is $52,800 - $72,000.

Schedule

Physical presence in the office is an essential duty of this position.