Office Coordinator (Part Time)

About the role

Automatic Entrances of Wisconsin is seeking an organized and dependable Part‑Time Office Coordinator to own payroll and office administration — all while keeping AEW running smoothly.

Responsibilities

• Payroll & Compensation: Process, audit, and post weekly payroll (hourly, salaried, prevailing‑wage, and commissions), including calculating technician hours; calculate, pay, and reconcile quarterly sales commissions; administer the company’s Ramp expense management platform.
• Employee Engagement and Compliance: Own onboarding and off‑boarding for new and departing employees, including first‑day preparation and orientation; administer fleet cards, cell phones/tablets, building security, keys/IDs, and employee clothing vouchers; maintain personnel files, I‑9s, OSHA logs, and EEO data; complete required federal and state filings; oversee workplace safety record‑keeping and compliance documentation.
• Office & Vendor Administration: Oversee office supplies, kitchen stock, and general office/kitchen inventory and restocking; manage the company vehicle fleet (schedule maintenance, repairs); manage MSP/IT, cleaning, landscaping, snow removal, and other outside vendors.

Qualifications

• Exceptional organizational skills, highly detail‑oriented and dependable.
• Prior experience with payroll processing and general office operations.
• Experience working with financial reconciliations, vendor management, and compliance documentation.
• Professional communication skills and proven administrative proficiency.
• Previous experience with common payroll and other office productivity tools.

Schedule

Part‑time, 20–30 hours per week; onsite on Mondays and flexible the rest of the work week (October through February).