Office Coordinator, Opt.2 (Keyboarding)

About the role

The Illinois Department of Public Health is seeking a highly motivated, detail‑oriented individual to perform a variety of paraprofessional and complex specialized office support functions.

Responsibilities

• Performs difficult and complex keyboarding.
• Performs a variety of clerical work that requires choice of procedures and independence of action in disposition of routine matters.
• Maintains and updates a variety of files.
• Serves as IT Coordinator for Field Operations Regional Staff.
• Supports the section of ICF/IDD/SMHRF facilities by performing complex office support functions.
• Reviews survey documents for completion and accuracy.
• Assists with answering telephones and emails.
• Serves as backup Information Technology (IT) Coordinator for Long Term Care (LTC) Field Operations Survey Staff.
• Assists in enforcement proceedings.
• Maintains, prepares and distributes required survey packets for all types of survey activity.

Requirements

• Knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years related office experience or two (2) years of independent business experience.

Qualifications

• Two (2) years’ experience preparing complex forms, documents and reports.
• Two (2) years’ experience working with complex databases and programs, spreadsheets and report applications.
• One (1) year experience performing review of composition, grammar, spelling and punctuation in documents.
• One (1) year experience tracking and maintaining inventory or equipment lists.
• One (1) year experience operating commonly used manual and automated office equipment and performing routine maintenance.
• Ability to follow oral and written instructions.
• One (1) year work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel PowerPoint, Smartsheet).

Benefits

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position).
• Competitive group insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• 10–25 days of paid vacation time annually (10 days for first year of state employment).
• 12 paid sick days annually which carry over year to year.
• 3 paid personal business days per calendar year (prorated dependent on start date).
• 13–14 paid holidays per year.
• 12 weeks of paid parental leave.
• Employee Assistance Program and/or mental health resources.

Pay

Anticipated Starting Salary (Effective 07/01/26): $4,272 monthly; Full Range: $4,272 – $5,641 monthly.

Schedule

Monday – Friday, 8:30 am – 5:00 pm (1 hour lunch).