Office Coordinator

Responsibilities

• Handles a multi-line switchboard, responsible for receiving and routing incoming phone calls received by the company’s main line;
• Greets guests and establishes their needs to direct them to the appropriate person;
• Schedules meetings for conference rooms through Outlook Calendar software;
• Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off;
• Creates UPS and FedEx shipments and delivers received packages as needed;
• Responsible for entering data into computer programs for various department heads such as Safety Huddles/Toolbox Talks for Safety Director, Labor Law Posters for EEO Compliance, etc.
• Supports various departments on tasks including new jobsite trailer setups/field site needs
• General office duties such as ordering/maintaining office supplies
• Supports the onboarding of new hires
• Will provide other duties as assigned

Qualifications

• High School Diploma or equivalent
• 3 to 5 years Office Coordinator/Reception experience in a fast-paced environment

Skills & Abilities

• Working knowledge of Microsoft Office
• Working knowledge of basic office practices
• Ability to effectively communicate orally and in writing, in person and by telephone
• Operating telephone equipment and receiving/transferring of incoming calls

Pay

Competitive pay - $23.00 – $27.00/hour, commensurate with experience

Benefits

• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
• Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program
• Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment
• Emergency Travel Assistance Program
• Group legal plan