Office Coordinator - Open to Current CSULB Employees Only

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

About the role

Under general supervision of the Senior Manager, OTP Operations, this position provides front-office and routine administrative support for the Office of the President. This position assists the President’s Scheduler and Events Planner with scheduling and coordinating events, contacting guests and campus visitors, securing Presidential Event Form and parking.

Responsibilities

• Serves as the first point of contact for the Office of the President and University Relations and Development, directing callers and visitors to the appropriate individuals, departments, and campus areas.
• Facilitates work on special projects and initiatives and provides administrative support duties.
• Assists the President’s Scheduler and Events Coordinator in scheduling and coordinating events, contacting guests and campus visitors, securing Presidential Event Forms and parking.

Requirements

• Equivalent to four years of administrative support experience required.
• Bachelor’s degree is preferred and can be substituted for two years of experience.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Skills

• Sound judgment and discretion while maintaining the highest levels of confidentiality and professionalism.
• Ability to analyze complex situations, resolve issues independently, or appropriately delegate matters in accordance with OTP guidelines.
• Ability to thrive in a fast-paced and highly sensitive environment, effectively managing multiple priorities while collaborating with OTP team members and partners across the University.
• Exceptional oral and written communication skills, enabling the building and maintaining of positive relationships with a diverse range of stakeholders, including executive leaders, dignitaries, civic organizations, and nonprofit agencies.
• Highly proficient in office technology and software applications, including Microsoft Office Suite (Excel, Word, PowerPoint), Adobe products, electronic signature platforms, Outlook, Microsoft Teams, and Zoom.
• Ability to prepare professional correspondence, reports, presentations, agendas, meeting materials, and web content, as well as coordinate complex scheduling needs.
• Strong understanding of graphic design principles and related software, allowing the creation of polished and effective visual communications.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement.

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Pay

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. The CSU Classification Salary Range for this position is $4,047 (Step 1) - $5,896 (Step 20) per month.

Schedule

• 1.0 time-base, 40 hours per week.
• This is a probationary position.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment.