Corporate Office Coordinator

Key Responsibilities

• Greet and assist visitors, vendors, and employees.
• Answer and direct incoming phone calls promptly and professionally.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a clean, organized, and professional reception area.
• Aid with general inquiries and direct requests to the appropriate department.
• Provide exceptional customer service while representing the company's culture and values.

Office Administration & Operations

• Maintain office supplies, equipment, and inventory levels.
• Cook up office vendors and service providers.
• Schedule office maintenance and repairs as needed.
• Manage conference room scheduling and meeting space preparation.
• Aid with document preparation, filing, scanning, and record management.
• Support administrative projects and special assignments.

Communication & Information Management

• Maintain Property Directories and Contact Lists.
• Monitor shared email inboxes and route communications appropriately.
• Maintain confidentiality of employee, resident, financial, and company information.
• Support document retention and organization efforts.

Culture & Employee Experience

• Aid with company events, celebrations, and employee recognition programs.
• Support onboarding preparations and welcome activities for new hires.
• Help coordinate training sessions and company meetings.
• Aid with employee engagement initiatives.
• Promote a positive, team-oriented work environment.