Office Coordinator- MCG Department of Ophthalmology

About the Role

The candidate selected for this position will work on the Health Sciences Campus and assist with daily office operations by providing administrative support to department administration, faculty, residents, staff, patients, and students. Responsibilities include scheduling meetings, taking minutes, coordinating travel, serving as timekeeper, maintaining document repositories, assisting with supply and equipment orders, and ensuring a positive customer service environment.

Responsibilities

• Serve as the primary contact for visitors to the administrative suite of the MCG-Department of Ophthalmology and provide guidance as needed.
• Coordinate administrative suite operations and serve as the primary point of contact for facilities.
• Act as department PCard holder (if no existing holder), including monthly reconciliation of expenses.
• Manage and maintain space and supply inventory, including ordering supplies and arranging/tracking access to offices and laboratory spaces.
• Assist with day-to-day operations, including coordinating travel arrangements and preparing reimbursement documentation for faculty and staff.
• Manage calendars and coordinate meetings on behalf of faculty and leadership.
• Provide administrative support, including faxing, file maintenance, office organization, document preparation, and mail distribution.
• Support department events such as graduation, faculty meetings, and other gatherings.
• Serve as the primary time approver by reviewing, correcting, and approving time in OneUSG.
• Perform all other job-related duties as assigned.

Requirements

• Associate Degree with a minimum of six years of progressively responsible office support experience, OR
• High School Diploma/GED with a minimum of nine years of progressively responsible office support experience.

Preferred Qualifications

• Experience using basic applications in the MS Office suite (Word, Excel, PowerPoint, etc.).
• Experience using an office switchboard and coordinating travel for faculty and staff.

Skills & Abilities

Knowledge

• Proficient in Microsoft Office and other computer software/databases.

Skills

• Excellent customer service, interpersonal, multi-tasking, organizational, and written/verbal communication skills.

Abilities

• Ability to maintain a high degree of confidentiality.
• Ability to coordinate multiple projects simultaneously, meet deadlines, and manage interruptions.
• Ability to keep accurate records and make independent decisions.
• Ability to demonstrate initiative, organization, flexibility, and problem-solving.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Ability to exercise sound judgment and professionalism in all communications and actions, including stressful situations.

Pay

$17.88–$21.92 per hour. Salary is commensurate with qualifications within the established range (generally minimum-midpoint) of the position.

Schedule

Days; Monday–Friday. Work outside of normal business hours may be required.

Benefits

Augusta University offers a variety of benefits to full-time (and some half-time) employees, including:

• Health insurance, dental insurance, and life insurance.
• Teachers Retirement System (or Optional Retirement Plan).
• Earned vacation time, sick leave, and 13 paid holidays.
• Tuition Assistance Program for full-time employees employed for more than 6 months.

This position is partially funded through external sources; continued employment is contingent upon the availability of these funds.

Conditions of Employment

• All selected candidates must pass a background check prior to starting.
• A credit check is required for this position due to P-Card acquisition and/or handling of sensitive information.
• Motor vehicle reports are required for positions that involve driving an Augusta University vehicle.
• Final candidates may need to provide proof of completed academic degrees and post-secondary coursework (original transcripts).
• Employees trained by a foreign institution may require an educational/credential evaluation.
• All employees must ensure the confidentiality, availability, and integrity of sensitive information.

Augusta University is a tobacco-free environment; the use of tobacco products is strictly prohibited on campus.