Office Coordinator - Engineering

About the role

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Our Property

Welcome to South Seas, a premier resort destination in the Pyramid Global Hospitality portfolio, located on the beautiful shores of Captiva Island, Florida. Featuring 279 guest rooms and over 7,000 sq ft of meeting and event space, South Seas spans 330 acres of coastal beauty, offering a truly unique setting for hospitality professionals.

What you will have an opportunity to do

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

Our Core Values

• Be Authentic
• P practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

What we offer

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4 percent
• Commuter and Company-paid Toll Programs
• Employee Daily Meal Program

Position Overview

The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities.

Essential Functions

• Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting.
• Prepare and submit invoices for all billable work performed by the engineering department. Must be timely and with backup to post to owner accounts in the month for the month.
• Aid with weekly pay roll reporting ensuring accurate and timely submissions.
• Inventories and Supplies Ordering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses.
• Sourcing custom and one-off parts to reduce down time on guest units and equipment.
• Vendor Coordination Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance.
• Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments.
• Record Keeping Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status.
• Alarm Panels & Fire Suppression Systems State Elevator Inspections DEP Documentation Balcony Certificates State Health Inspections Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled.
• Pest Control Grease Trap Servicing Equipment Service Contracts Kitchen Hood Cleaning

Position Requirements

• High School Diploma/GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience.
• Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error.

Working Conditions

• Must be able to work in a fast paced, deadline driven environment.
• Mobility to work in an office setting, use standard office equipment.
• Stamina to sit for extended periods of time.
• Strength to lift and carry up to 20 pounds.
• Vision to read printed materials and computer screens with dexterity to utilize computer equipment.
• Hearing and clear speech to communicate in person or over the telephone.
• Must be able work in different types of weather sometimes extreme, including high temperatures and humidity.

Schedule

Days and times may vary based on need, this is not a remote position.

Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.