Office Coordinator

About the Role

The Office Coordinator supports the Nutrition Services Department by managing administrative workflows, maintaining departmental records, and ensuring efficient day-to-day operations. This role performs a broad range of clerical functions to support the Director of Nutrition Services, Dietitians, and Food Production leadership, helping uphold service quality through accurate documentation, timely communication, and well-organized administrative systems that support patient meal services and overall department operations.

This position functions within a collaborative, service-oriented team environment and may also provide occasional support for room service and point-of-sale processes to help maintain seamless service delivery.

Responsibilities

• Perform administrative duties such as typing, filing, answering phones, processing invoices, and managing departmental correspondence.
• Maintain and update databases, records, and reports related to point-of-sale systems, room service operations, and departmental statistics.
• Coordinate supply ordering and inventory tracking to ensure adequate materials and operational readiness for Nutrition Services.
• Assist the Director of Nutrition Services, Dietitians, and Food Production Manager with project coordination, data compilation, and departmental initiatives.
• Handle cash or financial transactions accurately and in accordance with established procedures.
• Provide exceptional customer service to internal and external stakeholders through clear communication and timely follow-up.