Office Coordinator

About the Role

The Office Coordinator supports the day-to-day operations of the office, ensuring administrative processes run smoothly and efficiently. This position serves as a key point of contact for clients, employees, and caregivers. The ideal candidate is organized, dependable, professional, and able to manage multiple priorities while providing excellent customer service.

Schedule: Monday through Friday, 8:30 AM – 4:30 PM (closed on holidays and weekends).

Responsibilities

• Coordinate daily office operations and administrative activities.
• Answer and direct phone calls in a professional and timely manner.
• Greet visitors, clients, and employees and provide assistance as needed.
• Maintain accurate records, files, forms, and other office documentation.
• Schedule appointments, meetings, and other office activities.
• Communicate schedule changes and important updates to employees and clients.
• Monitor office supplies.
• Assist with onboarding paperwork and administrative processes for new employees.
• Provide professional and courteous customer service to clients and their families.

Requirements

• Previous office, administrative, customer service, or coordination experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace, and/or similar computer programs.
• Ability to work independently while also functioning effectively as part of a team.
• Professional, dependable, and positive attitude.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Must have reliable transportation.
• Must be able to arrive at work on time.
• Must be able to pass a background check and drug screen.