Office Coordinator

Barrett Distribution Centers is a leader in providing customized third-party logistics, omni-channel distribution, and direct-to-consumer fulfillment services for customers in a variety of industries. More than anything else, we’re a trusted consultant to our customers, working tirelessly to find solutions to their business challenges. Here at Barrett, we’re looking for smart, hard-working top performers who are interested in joining a fantastic team within a fast-growing company. If this sounds like you and you’re looking for a new home that rewards excellent work, effort, and collaboration, Barrett is the place for you!

About the role

The Office Coordinator, reporting to the General Manager/Operations Manager, will perform administrative tasks and services to support effective and efficient operations of the distribution facility.

Responsibilities

• Perform administrative and clerical tasks as assigned; including, but not limited to, data entry; copying; filing; drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and retrieving information as needed.
• Responsible for handling confidential and time-sensitive issues and documents.
• Maintain accurate and current inventory levels for warehouse supplies and record appropriately in accordance with customer and company specifications.
• Schedule meetings as requested; types agendas and supporting documents; compiles agendas, related materials and distributes to meeting members; arranges for rooms and refreshments.
• Manage MS Outlook calendars, contacts and email accounts for managers when necessary.
• Record expenses and tracks to budgeted expenses, notes area of potential concern.
• Prepare reports, analysis, presentations/visual aids, SOPs and routine correspondence; reviews to ensure accuracy.
• Perform various Kronos time keeping functions and reporting, including submitting time to agencies for payroll.
• Maintains warehouse employee roster, updates daily; collects, monitors and reports on headcount data.
• Assists with employee onboarding logistics such as distributing access badges, assigning employee lockers and issuing system login access.
• Performs other duties as assigned.

Qualifications

• Prior related office experience preferred; experience in a distribution facility strongly preferred.
• Ability to read, write, and communicate effectively in English (Bilingual Spanish/English skills preferred).
• Proficient with all Microsoft applications.
• Proficient with or the ability to quickly learn payroll management (Kronos) and similar computer applications.
• Must demonstrate high level of interpersonal and communication skills with ability to work well under pressure and problem solve across a variety of business processes.
• Able to balance competing priorities, complex situations, and tight deadlines.
• Strong emphasis on organizational skills and attention to detail.

Schedule

This shift works 7:30am-4:15pm, Monday-Friday.

Pay

$23.00/hour.