Office Coordinator

Key Responsibilities

• Serve as the primary point of contact for all administrative office management matters, ensuring a clean, organized, and efficient workspace
• Greet employees and guests with professionalism and enthusiasm, creating a welcoming and inclusive atmosphere
• Manage workspace logistics, collaborating with the Corporate IT team to ensure all technical support needs are met efficiently and promptly
• Order, track, and maintain inventory of office supplies, snacks, and beverages for the corporate office to ensure workplace readiness
• Oversee the inventory, ordering, and distribution of company-branded merchandise (swag), ensuring timely and accurate fulfillment
• Cooking and serving catering services for meetings, events, and office gatherings as necessary, ensuring high-quality food and smooth service
• Manage invoices related to office services and supplies, ensuring accuracy and timely processing for payment
• Address facility-related needs, including managing maintenance requests, overseeing security access card distribution, and handling gym membership administration
• Manage office equipment servicing and support, including monitoring functionality and coordinating servicing for printers, copiers, and other office resources
• Maintain and liaise with external vendors, including building management, to ensure operational efficiency and smooth functionality of the office environment
• Aid in planning and executing company events and office activities, such as quarterly communication meetings, holiday gatherings, team-building picnics, employee cultural events, training sessions, and management retreats
• Provide logistical support for meetings, including setting up, maintaining, and breaking down event spaces as needed
• Assist with New Hire Orientations
• Handle special projects and additional duties as assigned, demonstrating flexibility and a proactive approach to evolving company needs and objectives

Required Qualifications

• A high school diploma or equivalent required; an associate's or bachelor's degree preferred
• 1+ years of experience in an administrative, office coordination, customer service, receptionist, or similar support role
• Strong customer service skills with a professional, welcoming, and service-oriented approach when interacting with employees, visitors, vendors, and clients
• Exceptional organizational skills with the ability to multitask and maintain attention to detail in a dynamic environment
• Strong verbal and written communication skills, with the ability to effectively communicate with internal and external stakeholders
• A professional and approachable demeanor, capable of handling multiple tasks while maintaining a positive, solution-oriented attitude
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software and tools (e.g., calendars, spreadsheets, and scheduling systems)
• Demonstrated ability to embody and champion AnaVation’s culture, mission, and values in a professional, enthusiastic, and engaging manner

Benefits

• Generous cost sharing for medical insurance for the employee and dependents
• 100% company paid dental insurance for employees and dependents
• 100% company paid long-term and short-term disability insurance
• 100% company paid vision insurance for employees and dependents
• 401k plan with generous match and 100% immediate vesting
• Competitive Pay
• Generous paid leave and holiday package
• Tuition and training reimbursement
• Life and AD&D Insurance

About AnaVation

AnaVation is the leader in solving the most complex technical challenges for collection and processing in the U.S. Federal Intelligence Community. We are a US owned company headquartered in Chantilly, Virginia. We deliver groundbreaking research with advanced software and systems engineering that provides an information advantage to contribute to the mission and operational success of our customers. We offer complex challenges, a top-notch work environment, and a world-class, collaborative team. If you want to grow your career and make a difference while doing it, AnaVation is the perfect fit for you!

AnaVation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.