Office Clerk - AR AP

Job Summary

Key Responsibilities

• Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments.
• Maintain organized filing systems (both digital and physical) for office documents, invoices, and records.
• Schedule appointments, meetings, and manage office calendars.
• Auxiliary data entry, document preparation, and report generation as needed.
• Order and maintain office supplies, ensuring inventory is adequately stocked.

Accounts Receivable (AR)

• Process customer invoices and ensure timely delivery to clients.
• Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts.
• Record and reconcile payments received in the accounting system.
• Auxiliary in preparing AR aging reports for management review.

Accounts Payable (AP)

• Review and process vendor invoices for payment, ensuring accuracy and proper authorization.
• Enter AP transactions into the accounting system and maintain accurate records.
• Auxiliary in resolving discrepancies in billing and preparing payment runs (e.g., checks, ACH transfers).

Qualifications

• High school diploma or equivalent; associate’s degree in business, accounting, or related field preferred.
• 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Odoo, Sage, or similar).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Basic understanding of accounting principles related to AR and AP.
• Team player with a positive attitude and willingness to learn.

Physical Requirements

• Ability to sit for extended periods and perform repetitive tasks such as data entry.
• Occasional lifting of office supplies or files up to 20 pounds.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance (for full-time employees).
• Paid time off and holidays (pro-rated for part-time).
• Opportunities for professional development and growth, with potential to transition to full-time.