Office Assistant (Weekend)

Job Summary

The Office Assistant serves as the first contact for families and visitors into the facility. Provide a friendly and functional reception area and provides administrative assistance and support to all departments. Assists with day to day operations of the Business Office. Responsible for work supplies and tools to ensure that resources are used wisely. Supports and implements all safety practices. Services are provided in accordance with the mission of Guardian Angels.

Job Duties

• Serve as point of first contact for prospective residents, family members and visitors.
• Performs main receptionist, office and bookkeeping duties.
• Provide administrative support to the respective departments.
• Maintains and coordinates all scheduling of facility multi-use rooms.
• Affords assistance in filling out maintenance work requests.
• May collect inquiry information from prospective clients and direct such information to Community Outreach/ Administrative Associate or Administrator.
• Maintains a current file system of resident records (current and discharged) in a professional & confidential manner.
• Maintain and update the facility directory and entry system a regular basis.
• Prepare various forms, letters and mailings as directed.
• Maintenance of employee & resident meal ticket sales and receipts.
• Generates monthly dietary revenue spreadsheet.
• To assist in providing a dignified, respectful, resident-centered environment for residents.

Qualifications

• A High School Diploma or equivalent required.
• 1 to 3 years prior office experience preferred.
• Must have multi-line telephone/switchboard experience.
• Must have computer skills including word processing, spreadsheets, data bases, and various accounting applications.
• Excellent verbal and written (read, write) communication skills.
• Must have the ability to multi task, organize and prioritize daily duties.
• Maintains good attendance and punctuality.

Benefits

• Competitive wages with credit for experience.
• Medical, Dental, Vision, Health Savings Account (HSA) - 3:1 Employer Match, 403(b) Retirement Plan with Employer Match, Employer Paid Short-Term Disability, Employer Paid Life Insurance, Pet Insurance, Paid Time Off/ESST, 11 Holidays, $1,000 Referral Bonus, Employee Support Program (EMPOWER), and Free Gym Membership – Club GA & Gym 365 Locations.

About Guardian Angels

Guardian Angels Senior Services is a trusted provider committed to the well-being of seniors through a range of specialized offerings. With a focus on personalized care, our dedicated team ensures that individual needs and preferences are met with compassion and expertise. We serve more than 3,000 individuals and their families each year in the communities of Albertville, Becker, Elk River, Otsego and Zimmerman. We are blessed with a dedicated, compassionate staff of approximately 500, as well as hundreds of volunteers, members of the Friends of GA and loyal donors.

Our Mission

Guardian Angels provides exceptional health care, housing and supportive services to seniors and their families in the spirit of Christ's love

Employer Information

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities