Office Assistant / Receptionist

About the role

Cambridge Landscape has been serving the Greater Boston area for more than 45 years. Our team is located in Belmont, MA and provides commercial landscape maintenance, tree care, landscape construction, irrigation, and other services to customers throughout the region. We’re looking for an Administrative Assistant to join our team and help keep the financial and administrative side of the branch running smoothly.

Responsibilities

• Aid with Accounts Payable (AP) and invoice processing.
• Support billing and Accounts Receivable (AR) activities.
• Process and maintain purchase orders (POs).
• Ensure invoices and financial documents are accurate and properly organized.
• Maintain organized records and documentation.
• Assist the Office Manager and branch team with general administrative needs.
• Answer incoming phone calls and provide friendly, professional customer service.
• Handle primarily business-related calls and inquiries.
• Communicate with customers, vendors, and internal team members.
• Assist with customer questions and requests and connect them with the appropriate team member.
• Order office supplies and coordinate routine office needs.
• Help coordinate copier, equipment, office repairs, and maintenance.
• Support other administrative projects and branch needs as they arise.

Requirements

• Reliable, organized, personable, and eager to learn.
• Experience with Accounts Payable or accounting-related office work.
• A basic understanding of accounting principles and business financial processes.
• Experience working in a professional business environment.
• Strong attention to detail and organizational skills.
• Comfort working with numbers, invoices, and financial information.
• Strong customer service and communication skills.
• Ability to learn new systems and processes.
• A dependable, team-oriented attitude.
• Willingness to jump in and help wherever needed.

Qualifications

• A traditional accounting degree is not required.
• Someone early in their career with an accounting internship, relevant coursework, or other hands-on accounting experience may be a great fit.
• Candidates coming from other business, industrial, or trade-related environments are also encouraged to apply.

Skills

• Accounting and administrative support skills.
• Customer service and communication skills.
• Organizational and attention to detail skills.

Benefits

• Paid weekly!
• 401(k) with 4% match.
• Medical, Dental, Vision, Disability, and Life Insurance.
• Paid vacation and sick time.

Pay

$28–$30 per hour